Legal Document Specialist - 1st Shift (Hybrid)

RRD; Phoenix (AZ); Hybrid; USD 32,000 - 33,000; Full time

Job summary

RRD is hiring Legal Document Specialists in Phoenix to support time-sensitive requests across shifts. You will produce high-quality legal documents, format and convert between formats, and assist with Tables of Authorities/Contents. Strong MS Word skills and fast, accurate typing are essential.

Hybrid work after a 90-day probation (3 days onsite, 2 days remote) is offered, with shift from Sun–Thu 8am–4pm. Competitive hourly pay and benefits accompany a collaborative, client-focused environment.

Qualifications

• High school diploma or equivalent required; bachelor's degree with 3+ years experience preferred.
• Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint.
• Experience with legal word processing tasks such as TOA/TOC creation and PDF conversions.

Responsibilities

• Create, edit and format legal documents to firm specifications using various software.
• Convert, clean and format documents to/from different file formats.
• Create charts, graphs, tables, and spreadsheets as requested.
• Create and/or edit Tables of Authorities and Tables of Contents.
• Perform data entry utilizing various software applications.
• Transcribe analog or digital dictation files.

Skills

Communication skills

Overtime flexibility

60 wpm typing

Time management

Professional interaction

Education

High school diploma or equivalent

Bachelor's degree with 3+ years experience (preferred)

Tools

MS Word

Outlook

Excel

PowerPoint

Job description

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.

Job Description

RR Donnelley is adding Legal Document Specialists to their team!

In this role, we are seeking a Word Processing professional to support time-sensitive project requests by working with a team of individuals across multiple shifts and locations. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word/document processing using various legal software, tools, Microsoft Office suite is an added advantage.

Must be able to commute to Phoenix, AZ

Must have clerical or administrative experience with MS Word document creation and formatting.

Shift: Sun - Thurs 8am - 4pm

Training: Monday - Friday, 9AM - 5PM (6weeks)

Pay: $23.08 hourly plus $1.00 shift differential

Hybrid: After 90-day probation 3 days onsite 2 days remote

Responsibilities

• Create, edit and format legal documents to firm specifications using a variety of software applications
• Convert, clean and format documents to/from different file formats
• Create charts, graphs, tables, and spreadsheets as requested
• Create and/or edit Tables of Authorities and Table of Contents
• Perform data entry utilizing various software applications
• Transcribe analog or digital dictation files
• Restore/recover corrupted document files as necessary
• Provide telephone help desk support to troubleshoot application queries
• Complete all assigned jobs by the deadline in an accurate and timely manner
• Handle sensitive and/or confidential documents and information
• Follow established policies and procedures at all times
• Perform additional duties as necessary or assigned

Qualifications

Skills

• Excellent verbal and written communication skills
• Flexibility to work overtime as required
• Ability to work through complex legal document markups and instructions in a timely and accurate manner
• Ability to prioritize various requests and deadlines simultaneously
• Ability to interact with client and team members in a professional and respectful manner at all times
• Minimum typing speed of 60 wpm with 95% accuracy

Experience

• High school diploma or equivalent required; bachelor's degree with 3+ years experience in legal word processing or document production environment preferred
• Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
• Experience and exposure in any of the legal word processing tasks below
  • Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields
• Transcription experience a plus
• Knowledge of legal terminology and legal citations preferred

Additional Information

The rate of pay for this role at the noted RRD location is $23.08/hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call‑in, and/or stand‑by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

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RRD is an Equal Opportunity Employer, including disability/veterans

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre‑employment background and drug screen.