Legal Document Specialist

Justia, Inc.; Northern, New York (KY, NY); Hybrid; USD 38,000 - 52,000; Full time

Job summary

Justia, Inc. seeks a detail-oriented Legal Support professional to organize and prepare documents for litigation, coordinate with attorneys, and ensure confidentiality. This role emphasizes accuracy, persistence in follow-up with vendors, and strong communication.

You will manage data, track requests, and use MS Office and legal document management software to support the legal team in a fast-paced environment, handling sensitive information with discretion.

Qualifications

• Experience in legal support, paralegal work, or document preparation for litigation.
• Strong communication and persistence in follow-up efforts.
• Excellent organizational skills and attention to detail.
• Ability to handle sensitive information with professionalism and discretion.
• Proficiency in Microsoft Office Suite, legal document management software, and database tracking tools.
• Experience in vendor relations, accounts management, or procurement (preferred but not required).

Responsibilities

• Compile, format, and manage legal documents for use in litigation, ensuring accuracy and completeness.
• Contact vendors, financial institutions, and other parties to obtain receipts and supporting documentation related to past transactions.
• Make persistent yet professional follow-up calls and emails to vendors, suppliers, and other entities, even when relationships have ended.
• Maintain an organized system for tracking document requests, responses, and outstanding follow-ups.
• Work closely with attorneys to identify key documentation needs and deadlines.
• Ensure strict confidentiality of sensitive legal and business information and adhere to all legal and regulatory requirements.

Skills

Legal support

Paralegal work

Document prep

Follow-up

Communication

Organization

Discretion

Microsoft Office

DMS software

Vendor relations

Tools

Legal document management software

Database tracking tools

Microsoft Office Suite

Job description

Key Responsibilities

• Document Preparation & Organization: Compile, format, and manage legal documents for use in litigation, ensuring accuracy and completeness.
• Record Retrieval & Follow-Up: Contact vendors, financial institutions, and other parties to obtain receipts and supporting documentation related to past transactions.
• Correspondence & Communication: Make persistent yet professional follow-up calls and emails to vendors, suppliers, and other entities, even in cases where prior relationships have ended.
• Data Management: Maintain an organized system for tracking document requests, responses, and outstanding follow-ups.
• Coordination with Legal Team: Work closely with attorneys to identify key documentation needs and deadlines.
• Confidentiality & Compliance: Ensure strict confidentiality of sensitive legal and business information and adhere to all legal and regulatory requirements.

Required Qualifications

• Previous experience in legal support, paralegal work, or document preparation for litigation.
• Strong communication and persistence in follow-up efforts.
• Excellent organizational skills and attention to detail.
• Ability to handle sensitive information with professionalism and discretion.
• Proficiency in Microsoft Office Suite, legal document management software, and database tracking tools.
• Experience in vendor relations, accounts management, or procurement (preferred but not required).

Preferred Qualifications

• Familiarity with legal discovery processes and document production.
• Experience working in a litigation-focused law firm or legal department.
• Understanding of financial records, invoices, and transactional documentation.