Legal Department Executive Assistant

Crossfire Consulting Corporation; Akron (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

Crossfire Consulting Corporation seeks an experienced Legal Department Executive Assistant to support a fast-paced corporate legal team in Akron. This on-site role requires discretion, proactive organization, and expert calendar and document management.

Responsibilities include travel coordination, expense reporting, preparing legal documents, creating presentations, coordinating with outside counsel on invoices, and supporting onboarding and special projects while safeguarding confidential

Qualifications

• 10+ years of administrative or executive support experience, including senior leadership or C-suite support.
• Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook).
• Excellent organizational, multitasking, and communication skills.
• Ability to manage competing priorities and tight deadlines.
• Strong judgment, confidentiality, and executive-level professionalism.
• Must be local to Akron, OH and available to work 100% on-site.
• SASS Testing is required.

Responsibilities

• Manage complex executive calendars, meetings, scheduling, and timesheets.
• Coordinate travel arrangements, expense reports, and executive communications.
• Prepare, format, and file legal and regulatory documents across multiple jurisdictions.
• Develop professional presentations, reports, correspondence, and meeting materials.
• Coordinate with outside counsel on legal invoices and matter management.
• Manage confidential information with professionalism and discretion.
• Support department operations, onboarding, events, and special projects.
• Anticipate leadership needs and implement process improvements.

Skills

Organizational skills

Multitasking

Communication skills

Discretion/confidentiality

Tools

Microsoft Office Suite

PowerPoint

Excel

Word

Outlook

Job description

Legal Department Executive Assistant

Location: Akron, OH
Work Setup: 100% On-site (Local Candidates Required)
Contract Length: Through December 31, 2026, with possible extension
Schedule: Monday–Friday, 8:00 AM–5:00 PM (1-hour break)
Assessment: SASS Testing Required

Position Summary

We are seeking an experienced Legal Department Executive Assistant to provide high-level administrative and operational support to a fast-paced corporate legal department and senior leadership. The ideal candidate is proactive, detail-oriented, and skilled at managing confidential information while driving operational excellence.

Legal Department Executive Assistant Responsibilities

• Manage complex executive calendars, meetings, scheduling, and timesheets.
• Coordinate travel arrangements, expense reports, and executive communications.
• Prepare, format, and file legal and regulatory documents across multiple jurisdictions.
• Develop professional presentations, reports, correspondence, and meeting materials.
• Coordinate with outside counsel on legal invoices and matter management.
• Manage confidential information with professionalism and discretion.
• Support department operations, onboarding, events, and special projects.
• Anticipate leadership needs and implement process improvements.

Legal Department Executive Assistant Qualifications

Required:

• 10+ years of administrative or executive support experience, including senior leadership or C-suite support.
• Advanced Microsoft Office Suite proficiency, including PowerPoint, Excel, Word, and Outlook.
• Exceptional organizational, multitasking, and communication skills.
• Proven ability to manage competing priorities and tight deadlines.
• Strong judgment, confidentiality, and executive-level professionalism.
• Must be local to Akron, OH, and available to work 100% on-site.
• SASS Testing is required.

Preferred Skills & Competencies:

• Corporate legal department or legal administrative experience.
• Familiarity with legal documentation, outside counsel coordination, and invoice management.
• Strong problem-solving, collaboration, and continuous improvement skills.

As a Legal Department Executive Assistant, you will serve as a trusted partner to legal leadership, ensuring efficient daily operations and exceptional administrative support.