Senior Legal Executive Assistant — Onsite in Akron

Mindlance; Akron (OH); On-site; USD 65,000 - 95,000; Full time

Job summary

Mindlance in Akron, OH is seeking a seasoned Legal Department Executive Assistant to provide high-level administrative support to the legal team and senior leadership. The role focuses on operational excellence, calendar management, travel coordination, and handling confidential information with discretion.

In this 100% onsite position, you will prepare business materials, assist with meetings, and collaborate with outside counsel.

Qualifications

• Minimum of 10 years of administrative or executive support experience, including support of senior leadership or C-suite executives.
• Advanced proficiency in Microsoft Office Suite with the ability to create professional presentations, reports, and communications.
• Exceptional organizational skills with strong attention to detail and accuracy.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to manage multiple priorities, meet deadlines, and perform effectively under pressure.
• Proven ability to work independently while collaborating across teams.
• Strong customer service mindset and relationship-building skills.
• Ability to maintain confidentiality and exercise sound judgment with sensitive information.
• Professional presence and confidence when interacting with executives and stakeholders.

Responsibilities

• Manage complex calendars, scheduling, and meeting coordination. Complete timesheet submissions.
• Coordinate travel arrangements, expense reporting, and other related administrative activities.
• Prepare and file regulatory and legal documents across jurisdictions for the legal team.
• Prepare, edit, and format presentations, reports, and business documents.
• Support meeting planning and execution, including logistics and follow-up actions.
• Screen and prioritize communications and information requests.
• Collect and prepare information for department leadership.
• Provide on-site administrative and event support as needed.
• Collaborate with outside counsel and manage invoice review and matter processes.
• Order office supplies, handle facility requests, and support onboarding.
• Partner with other admins and stakeholders; anticipate executive needs.
• Support special projects and implement process improvements.

Skills

Calendar management

Travel coordination

Presentations

Communication skills

Confidentiality

Problem solving

Independent work

Interpersonal skills

Attention to detail

Tools

Microsoft Office Suite

PowerPoint

Excel

Outlook

Job description

Mindlance in Akron, OH is seeking a seasoned Legal Department Executive Assistant to provide high-level administrative support to the legal team and senior leadership. The role focuses on operational excellence, calendar management, travel coordination, and handling confidential information with discretion.

In this 100% onsite position, you will prepare business materials, assist with meetings, and collaborate with outside counsel.