Legal Coordinator

Mattel; El Segundo (CA); On-site; USD 100,000 - 125,000; Full time

Job summary

Mattel is seeking a Legal Coordinator to support the Intellectual Property section of the Law Department. The role involves managing complex budgets, invoicing, and providing administrative support to attorneys. Ideal candidates will have strong communication skills, attention to detail, and experience in a corporate law environment.

Qualifications

• 3 years' experience managing law firm or corporate law department budgets and billing.
• Experience with CounselLink or similar legal billing system.
• Strong Microsoft Excel & PowerPoint skills.

Responsibilities

• Create PowerPoint presentations and Excel spreadsheets.
• Manage busy calendars and arrange travel.
• Primary contact for legal billing for law firms worldwide.

Skills

Communication

Organization

Attention to detail

Client service mindset

Project management

Tools

Microsoft Excel

Microsoft PowerPoint

CounselLink

iManage

Job description

CREATIVITY IS OUR SUPERPOWER.It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.

The Team:

Mattel has an exciting opportunity to join the Law Department, where we embrace and support Mattel’s values and goals by providing thoughtful and timely advice to all Mattel business functions around the world. We strive to find creative, practical solutions that prudently manage risks and contribute to Mattel’s success, and we practice law in accordance with the highest standards of integrity and ethics.

The Opportunity:

The department is looking for a talented Legal Coordinator to join the Intellectual Property (IP) section of the Law Department with experience that includes managing complex budgets, invoices, and billing, as well as preparing expense reports, making travel arrangements, scheduling meetings with large groups, organizing paper & electronic files, and assisting attorneys and paralegals with presentations.

The role requires outstanding communication skills, attention to detail, the ability to organize, prioritize, and execute against multiple deadlines in a fast-paced environment, an eagerness and aptitude for learning, a strong work ethic, and a positive can-do attitude. The position will provide a range of support to assist the IP Section in managing some of the most famous toy brands in the world, including the specific tasks set forth below.

What Your Impact Will Be:

Legal Administration:

• Create PowerPoint presentations, Excel spreadsheets, and other charts/materials - and be creative and think out-of-the-box in doing so
• Manage busy calendars; book meeting rooms; manage supplies and mail
• Project and task management
• Create and manage electronic records in a document management system
• Manage files for physical records and product samples
• Collaborate constructively with assistants and staff within and outside the Law Dept., including C-suite executive assistants
• Arrange travel including air, hotel, ground transportation
• Improve existing administrative practices

Financial Administration:

• Primary contact for legal billing for law firms worldwide
• Troubleshoot and resolve invoicing issues with all law firm and business partners
• Work closely with accounts payable and Law Department teams for accruals and budget processes
• Facilitate budget management, including interfacing with the internal finance team and law firms, managing e-billing payments, using platforms to create reports and manage spend
• Provide year over year law firm rate analysis/reports
• Maintain vendor profiles, including fee arrangements, discounts, and vendor contacts
• Create and maintain financial reports
• Manage quarterly financial reporting to finance teams

What We’re Looking For:

• 3 years' experience managing law firm or corporate law department budgets and billing, including ebilling
• Ability to independently manage and prioritize workload and projects
• Experience with CounselLink or similar legal billing system
• Strong Microsoft Excel & PowerPoint Skills
• Strong written and verbal communications skills
• Experience supporting executives and/or a team of VPs/Sr. Directors/Managers
• Detail-oriented, with excellent organization and communication stills (in emails, meetings, etc.)
• Must be computer and technology savvy (advanced working knowledge of MS Office -- Outlook, Word, Power Point, and Excel, and ability to generate redlines)
• Client and customer service mindset
• Skilled at learning new software and troubleshooting MS Office challenges
• Experience with iManage or similar document management system a plus
• Must be highly organized and meticulous
• Someone with a selfless, team-oriented attitude, and a good sense of humor
• Demonstrated agrowth mindset by staying curious and continuously learning, embracing challenges, and improving themselves.

The base hourly rate for this position is between$32.70 and $39.50 per hour.
**This range is indicative of projected hiring range, however base hourly rate will be determined based on a candidate’s work location, skills and experience.Mattel offers competitive total pay programs, comprehensive benefits, and resources to help empower a culture where every employee can reach their full potential.

Don’t meet every single requirement?At Mattel, we are dedicated to an inclusive workplace and a culture of belonging. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles.

How We Work:

We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:

• We collaborate:Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• We innovate:At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
• We execute:We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

Who We Are:

Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences.Our products are sold in collaboration with the world’s leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering generations to explore the wonder of childhood and reach their full potential.

Mattel’s award-winning workplace culture has been recognized by Forbes, Fast Company, Newsweek, Great Place to Work, TIME, and more.

Visit us athttps://jobs.mattel.com/andwww.instagram.com/MattelCareers.

Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran and protected veteran status, disability status, and or any other basis protected by applicable federal, state or local law.

Pursuant to the Los Angeles Fair Chance Ordinance and the California Fair Chance Act, qualified applicants with arrest or conviction records will be considered for employment.

Videos to watch:
The Culture at Mattel
Mattel Investor Highlights