Legal Closing Assistant

The JOY FM; Aiken, Northern (SC, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

The JOY FM in South Carolina, Aiken, seeks a Real Estate Closing Assistant to support residential closings from opening through to completion. You will work with the attorney, manage multiple files, and communicate with clients, lenders, and agents to keep transactions moving on schedule.

Ideal candidates are organized, reliable, detail-oriented, and capable of professional communication among all parties involved. Training will be provided and in-person work is required.

Qualifications

• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple transactions and deadlines simultaneously.
• Comfortable communicating professionally with clients, lenders, attorneys and real estate professionals.
• Dependable and able to work independently.
• Comfortable using computers, email and standard office software.
• Ability to handle confidential client information appropriately.
• Previous experience in a law office, real estate closing office, title company, mortgage company or similar setting is highly preferred but not required.
• Experience with SoftPro used for closing transactions highly preferred but not required.

Responsibilities

• Open and organize new real estate closing files
• Communicate with buyers, sellers, lenders, real estate agents and other parties throughout the closing process
• Request and obtain mortgage and loan payoff information
• Gather documents and information needed for upcoming closings
• Coordinate closing dates, times and other scheduling details
• Track outstanding items and follow up to ensure closing requirements are completed on time
• Maintain accurate and organized electronic and/or paper files
• Assist the attorney with preparation and organization of closing documents
• Respond to phone calls and emails related to active transactions
• Provide general administrative support related to the firm's real estate practice

Skills

Organizational skills

Communication skills

Deadline management

Professional client communication

Independent work

Tech proficiency

Confidential info handling

Tools

SoftPro

Job description

Description:

Seeking an organized, dependable and detail-oriented Real Estate Closing Assistant to assist with residential real estate transactions. This position will work closely with the attorney to help manage files from opening through closing. The ideal candidate is a strong communicator, comfortable managing multiple files and deadlines, and able to provide professional and friendly service to clients, lenders, real estate agents and other parties involved in a transaction.

Responsibilities:

• Open and organize new real estate closing files
• Communicate with buyers, sellers, lenders, real estate agents and other parties throughout the closing process
• Request and obtain mortgage and loan payoff information
• Gather documents and information needed for upcoming closings
• Coordinate closing dates, times and other scheduling details
• Track outstanding items and follow up to ensure closing requirements are completed on time
• Maintain accurate and organized electronic and/or paper files
• Assist the attorney with preparation and organization of closing documents
• Respond to phone calls and emails related to active transactions
• Provide general administrative support related to the firm's real estate practice

Qualifications:

• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple transactions and deadlines simultaneously
• Comfortable communicating professionally with clients, lenders, attorneys and real estate professionals
• Dependable and able to work independently
• Comfortable using computers, email and standard office software
• Ability to handle confidential client information appropriately
• Previous experience in a law office, real estate closing office, title company, mortgage company or similar setting is highly preferred but not required.
• Experience with SoftPro used for closing transactions highly preferred but not required.

What We're Looking For More than anything, we're looking for someone who is reliable, organized and takes ownership of their work. Real estate closings involve many moving pieces, so the ability to follow through, anticipate what needs to happen next and keep files progressing is very important. We are willing to train the right person who demonstrates strong organizational skills, professionalism and a willingness to learn.

Work Location: In person

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