Legal Cash Application Supervisor

ExecuSource, Inc.; Atlanta (GA); Hybrid; USD 80.000 - 110.000; Vollzeit

Zusammenfassung

National Defense Litigation Law Firm in Atlanta seeks an experienced Cash Application Supervisor to oversee cash application, AR, and billing processes within the Accounting Department. This role emphasizes process ownership, quality control, and reconciliation accuracy, with collaboration across attorneys, billing teams, and leadership.

Hybrid work arrangement in Atlanta; strong Excel and Aderant experience preferred.

Qualifikationen

• 5+ years of experience in cash application and accounts receivable.
• Experience in a law firm environment required.
• Strong knowledge of legal billing, payment application, and reconciliation.
• Advanced proficiency in Excel and Microsoft Office; Aderant experience preferred.

Aufgaben

• Oversee cash application and post client payments to invoices and accounts.
• Research unapplied cash and resolve payment discrepancies.
• Review client accounts for invoice accuracy and payments.
• Evaluate workflows and implement process improvements.
• Prepare AR aging, reconciliation schedules, and reports.
• Support month-end close and financial documentation.

Kenntnisse

Analytical skills

Problem-solving

Organizational skills

Communication skills

Tools

Aderant software

Microsoft Excel

Microsoft Office

Jobbeschreibung

IMMEDIATE Cash Application Supervisor position! Location: Atlanta, GA 30308 (Hybrid)

Our client, a national defense litigation law firm, is seeking an experienced Cash Application Supervisor to oversee cash application and accounts receivable processes within its growing Accounting Department.

This position is ideal for a detail-oriented legal accounting professional with extensive experience in cash application, legal billing, account reconciliation, and process improvement. The Cash Application Supervisor will serve as a subject matter expert responsible for ensuring the accuracy, efficiency, and consistency of payment processing, resolving complex account discrepancies, and maintaining reliable accounts receivable records.

This role focuses on process ownership, quality control, reconciliations, and operational efficiency rather than direct people management. The successful candidate will work closely with attorneys, clients, billing teams, and accounting leadership to strengthen financial processes and support the firm’s cash management objectives.

KEY RESPONSIBILITIES

Cash Application & Accounts Receivable

• Oversee cash application processes to ensure timely and accurate posting of client payments to outstanding invoices and accounts.
• Research and resolve complex unapplied cash items, payment discrepancies, and account variances.
• Review payment details to ensure proper allocation across client matters, invoices, and attorney portfolios.
• Monitor accounts receivable activity and maintain accurate client balances.
• Perform and review account reconciliations to identify discrepancies and ensure resolution.
• Establish consistent procedures for documenting payment activity and maintaining financial records.

Legal Billing & Client Account Support

• Collaborate with attorneys, billing specialists, legal assistants, and clients to resolve billing and payment discrepancies.
• Review client accounts to verify the accuracy of invoices, payments, credits, and outstanding balances.
• Investigate complex account inquiries and coordinate timely resolutions with appropriate departments.
• Support collection activities by providing accurate payment histories and accounts receivable information.
• Ensure payment application procedures align with firm policies and legal billing requirements.

Process Oversight & Continuous Improvement

• Evaluate existing cash application workflows and identify opportunities to improve efficiency, accuracy, and turnaround times.
• Develop, document, and maintain standard operating procedures for cash application and accounts receivable activities.
• Implement process controls to reduce errors, minimize unapplied cash, and improve reconciliation accuracy.
• Monitor processing trends and identify recurring issues requiring corrective action.
• Serve as a subject matter expert for complex transactions, system issues, and process-related questions.
• Support system enhancements, automation initiatives, and accounting process improvement projects.

Reporting & Financial Administration

• Prepare and review cash application reports, accounts receivable aging reports, and reconciliation schedules.
• Support month-end and year-end close activities related to cash application and accounts receivable.
• Analyze payment activity and outstanding balances to identify discrepancies and opportunities to improve cash flow.
• Maintain accurate, complete, and audit-ready financial documentation.
• Partner with accounting leadership to communicate process findings, reporting trends, and recommended improvements.
• Assist with additional accounting and finance projects as assigned.

QUALIFICATIONS

• 5+ years of experience in cash application, accounts receivable, legal billing, or related accounting functions.
• Previous experience working in a law firm environment required.
• Strong understanding of legal billing, payment application, client accounts, and reconciliation processes.
• Demonstrated experience overseeing accounting processes, researching complex discrepancies, and improving workflows.
• Experience supporting attorney portfolios or professional services billing preferred.
• Advanced proficiency in Microsoft Excel and the Microsoft Office Suite and Aderant software.
• Experience with legal accounting or billing software preferred.
• Strong analytical, problem-solving, organizational, and communication skills.
• Ability to manage multiple priorities while maintaining a high degree of accuracy.
• Experience developing procedures, strengthening internal controls, and improving process consistency.
• Ability to handle confidential client and financial information with professionalism and discretion.

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