Legal Cash Application Supervisor

ExecuSource; Atlanta (GA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

ExecuSource is recruiting on behalf of a national defense litigation law firm in Atlanta, hybrid work arrangement. The Cash Application Supervisor will oversee cash posting, reconciliations, and client accounts, partnering with attorneys and billing teams to ensure accuracy.

The role emphasizes process ownership, controls, and efficiency rather than people management, requiring advanced Excel and experience with Aderant or similar systems.

Qualifications

• 5+ years of experience in cash application, accounts receivable, legal billing, or related accounting functions.
• Previous experience working in a law firm environment required.
• Strong understanding of legal billing, payment application, client accounts, and reconciliation processes.
• Demonstrated experience overseeing accounting processes, researching complex discrepancies, and improving workflows.
• Experience supporting attorney portfolios or professional services billing preferred.
• Advanced proficiency in Microsoft Excel and the Microsoft Office Suite and Aderant software.
• Experience with legal accounting or billing software preferred.
• Strong analytical, problem-solving, organizational, and communication skills.

Responsibilities

• Oversee cash application processes to ensure timely and accurate posting of client payments to invoices.
• Research and resolve complex unapplied cash items, payment discrepancies, and account variances.
• Review payment details to ensure proper allocation across client matters, invoices, and attorney portfolios.
• Monitor accounts receivable activity and maintain accurate client balances.
• Perform and review account reconciliations to identify discrepancies and ensure resolution.
• Establish procedures for documenting payment activity and maintaining financial records.
• Collaborate with attorneys, billing specialists, and clients to resolve billing and payment discrepancies.
• Review client accounts to verify invoice accuracy, payments, credits, and balances.
• Investigate complex inquiries and coordinate timely resolutions with appropriate departments.
• Support collection activities by providing accurate payment histories and AR information.
• Ensure payment procedures align with firm policies and legal billing requirements.
• Evaluate workflows, develop SOPs, implement controls, and drive continuous improvement.
• Prepare cash application and AR reports; support month-end close and audit readiness.

Skills

Cash application

Accounts receivable

Legal billing

Process improvement

Analytical skills

Communication skills

Excel proficiency

Aderant software

Tools

Microsoft Excel

Microsoft Office Suite

Aderant software

Job description

IMMEDIATE Cash Application Supervisor position! Location: Atlanta, GA 30308 (Hybrid)

Our client, a national defense litigation law firm, is seeking an experienced Cash Application Supervisor to oversee cash application and accounts receivable processes within its growing Accounting Department.

This position is ideal for a detail-oriented legal accounting professional with extensive experience in cash application, legal billing, account reconciliation, and process improvement. The Cash Application Supervisor will serve as a subject matter expert responsible for ensuring the accuracy, efficiency, and consistency of payment processing, resolving complex account discrepancies, and maintaining reliable accounts receivable records.

This role focuses on process ownership, quality control, reconciliations, and operational efficiency rather than direct people management. The successful candidate will work closely with attorneys, clients, billing teams, and accounting leadership to strengthen financial processes and support the firm’s cash management objectives.

Key Responsibilities

Cash Application & Accounts Receivable

• Oversee cash application processes to ensure timely and accurate posting of client payments to outstanding invoices and accounts.
• Research and resolve complex unapplied cash items, payment discrepancies, and account variances.
• Review payment details to ensure proper allocation across client matters, invoices, and attorney portfolios.
• Monitor accounts receivable activity and maintain accurate client balances.
• Perform and review account reconciliations to identify discrepancies and ensure resolution.
• Establish consistent procedures for documenting payment activity and maintaining financial records.

Legal Billing & Client Account Support

• Collaborate with attorneys, billing specialists, legal assistants, and clients to resolve billing and payment discrepancies.
• Review client accounts to verify the accuracy of invoices, payments, credits, and outstanding balances.
• Investigate complex account inquiries and coordinate timely resolutions with appropriate departments.
• Support collection activities by providing accurate payment histories and accounts receivable information.
• Ensure payment application procedures align with firm policies and legal billing requirements.

Process Oversight & Continuous Improvement

• Evaluate existing cash application workflows and identify opportunities to improve efficiency, accuracy, and turnaround times.
• Develop, document, and maintain standard operating procedures for cash application and accounts receivable activities.
• Implement process controls to reduce errors, minimize unapplied cash, and improve reconciliation accuracy.
• Monitor processing trends and identify recurring issues requiring corrective action.
• Serve as a subject matter expert for complex transactions, system issues, and process-related questions.
• Support system enhancements, automation initiatives, and accounting process improvement projects.

Reporting & Financial Administration

• Prepare and review cash application reports, accounts receivable aging reports, and reconciliation schedules.
• Support month-end and year-end close activities related to cash application and accounts receivable.
• Analyze payment activity and outstanding balances to identify discrepancies and opportunities to improve cash flow.
• Maintain accurate, complete, and audit-ready financial documentation.
• Partner with accounting leadership to communicate process findings, reporting trends, and recommended improvements.
• Assist with additional accounting and finance projects as assigned.

Qualifications

• 5+ years of experience in cash application, accounts receivable, legal billing, or related accounting functions.
• Previous experience working in a law firm environment required.
• Strong understanding of legal billing, payment application, client accounts, and reconciliation processes.
• Demonstrated experience overseeing accounting processes, researching complex discrepancies, and improving workflows.
• Experience supporting attorney portfolios or professional services billing preferred.
• Advanced proficiency in Microsoft Excel and the Microsoft Office Suite and Aderant software.
• Experience with legal accounting or billing software preferred.
• Strong analytical, problem-solving, organizational, and communication skills.
• Ability to manage multiple priorities while maintaining a high degree of accuracy.
• Experience developing procedures, strengthening internal controls, and improving process consistency.
• Ability to handle confidential client and financial information with professionalism and discretion.

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