Legal Billing Specialist (Law Firm)

Jobot; Boston (MA); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401k with match

FSA

Life insurance/AD&D

Hospital indemnity insurance

Short and long term disability

Hybrid remote/onsite work flexibility

Employee discounts

Job summary

Jobot is seeking an experienced Legal Billing Specialist to support the full client billing cycle in a growth-focused law firm environment. The role emphasizes accuracy, timely invoicing, and collaboration with attorneys to resolve billing issues.

Ideal candidates will have 5+ years in legal billing, experience with Aderant or Fulcrum, and a strong understanding of e-billing processes. This is a hybrid role based in Boston with comprehensive benefits.

Qualifications

• 5+ years of legal billing experience in a law firm.
• Bachelor’s degree in Accounting or equivalent education/experience.
• Experience preparing pre-bills, invoices, client statements, and monthly billing/AR reports.
• Proficiency with Aderant and Fulcrum, or comparable systems; strong e-billing knowledge.
• Monitor attorney collections and support timely payment.

Responsibilities

• Manage the full client billing cycle: prepare pre-bills, review, and finalize invoices and client statements.
• Collaborate with attorneys and staff to review time entries, resolve discrepancies, and ensure adherence to client guidelines.
• Submit invoices via e-billing platforms, track status, and address rejections or delays.
• Maintain billing records using Aderant/Fulcrum and optimize billing workflows.
• Monitor AR and collections, follow up on overdue balances, and report on billing activity.

Skills

Legal billing experience

Attention to detail

Analytical skills

Time management

Communication skills

Education

Degree in Accounting

Tools

Aderant

Fulcrum

e-billing platforms

Job description

Legal Billing Specialist (Law Firm)

$70000 - $95000 per year | Boston, MA | Hybrid | Permanent

Legal Billing Specialist | E-Billing + A/R Management + Collections | Growth Opportunity

A bit about us:

We are seeking an experienced and detail-oriented Billing & Collections Specialist to join our finance team. This individual will be responsible for supporting the full client billing cycle, including pre-bill preparation, invoice processing, electronic billing submissions, accounts receivable management, and collections.

The ideal candidate will have previous experience in a law firm or professional services environment, a strong understanding of legal billing procedures, and the ability to manage multiple priorities while delivering exceptional internal and external client service.

Why join us?

• Medical/Dental/Vision
• 401k with match
• FSA
• Life insurance/ AD&D
• Hospital indemnity insurance
• Short and long term disability
• Hybrid remote/onsite work flexibility
• Employee discounts

Job Details

Job Details

Join a dynamic law firm as a Permanent Legal Billing Specialist and play a key role in keeping client billing accurate, timely, and efficient. This opportunity is ideal for an experienced legal billing professional who enjoys partnering with attorneys, resolving complex billing issues, and taking ownership of the billing cycle. Bring your expertise in law firm billing and e-billing to a role where your attention to detail and proactive approach will make a meaningful impact.

Responsibilities

• Manage the full client billing cycle, from preparing and reviewing pre-bills to finalizing invoices and preparing client statements.
• Collaborate with attorneys and legal support staff to review time entries, resolve discrepancies, and ensure invoices comply with client billing guidelines.
• Submit invoices through e-billing platforms, track submission status, and resolve rejections, appeals, and payment delays.
• Use Aderant, Fulcrum, or equivalent systems to maintain accurate billing records and support efficient billing workflows.
• Monitor accounts receivable (AR) and collections for attorneys, identify overdue balances, and coordinate appropriate follow-up.
• Prepare monthly reports covering billing activity, outstanding receivables, collections, and invoice status.
• Research and respond to billing inquiries from clients, attorneys, and internal teams with professionalism and urgency.
• Maintain client billing requirements, payment terms, and matter information within billing systems.
• Support month-end billing deadlines and recommend improvements to strengthen billing accuracy, collections, and service quality.
• Protect confidential client and firm financial information.

Qualifications

• At least 5 years of legal billing experience within a law firm, including hands-on client billing and e-billing responsibilities.
• Degree in Accounting or an equivalent combination of relevant education and professional experience.
• Experience preparing pre-bills, invoices, client statements, and monthly billing and AR reports.
• Proficiency with Aderant and Fulcrum, or comparable legal billing and financial management systems.
• Strong understanding of e-billing processes, client billing guidelines, invoice adjustments, and rejection resolution.
• Demonstrated ability to monitor attorney collections, track outstanding balances, and support timely payment.
• Strong analytical, reconciliation, and problem-solving skills with exceptional attention to detail.
• Ability to manage competing priorities, meet monthly deadlines, and work independently while collaborating effectively with attorneys and colleagues.
• Clear communication skills, sound judgment, and a commitment to confidentiality and excellent client service.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.