Legal Billing Coordinator

Jobot; New York (NY); Hybrid; USD 80,000 - 100,000; Full time

Job summary

Jobot is partnering with a growing national law firm to staff a Legal Billing Coordinator position. The ideal candidate will prepare and edit client invoices, ensure billing accuracy, and communicate with attorneys and clients on billing matters.

The role requires 3+ years of law-firm billing experience, proficiency with Elite 3E or Aderant, and strong MS Office skills. Hybrid work schedule follows training, with opportunities for professional growth.

Qualifications

• 3+ years hands-on billing experience in a law firm.
• Elite 3E, Aderant experience.
• Proficiency with MS Office.
• Ability to multi-task and prioritize.
• Organize workflow and use time efficiently.
• Attention to detail in fast-paced environment.
• Adapt to changing priorities and work demands.

Responsibilities

• Prepare and edit client invoices per firm policies and client guidelines.
• Proficient in electronic billing (E-billing) procedures.
• Review and verify billing data accuracy and billable time/expenses.
• Coordinate with attorneys, paralegals, and staff to resolve billing issues.
• Respond to client inquiries regarding billing and payment status.
• Process write-offs following firm policy.
• Handle complex bills and high monthly volumes.
• Create new billing formats as needed and assist with reports.

Skills

Billing experience

Elite 3E/Aderant

MS Office

Time management

Tools

Elite 3E

Aderant

MS Office Suite

Job description

A growing, national law firm is seeking a dynamic legal billing professional

This Jobot Job is hosted by: Lauren Spann. Salary: $80,000 - $100,000 per year.

A bit about us:

A growing, national law firm with a strong presence on the East Coast and Southern US.

Why join us?

• Competitive compensation & Benefits
• Hybrid work schedule following training - work/life balance
• Outstanding company culture built on collaboration, inclusion, communication and support
• Experienced leadership team that promotes professional development and career growth

Job Details

Jobot is partnering with a growing, national law firm to staff a position as a Legal Billing Coordinator. The Legal Billing Coordinator will be responsible for the following:

• Prepare and edit client invoices in accordance with firm policies and client guidelines.
• Proficient in E-billing procedures.
• Review and verify accuracy of billing data, ensuring all billable time and expenses are accounted for.
• Coordinate with attorneys, paralegals, and other staff to resolve billing discrepancies and issues.
• Respond to client inquiries regarding billing and payment status.
• Process write-offs following Firm policy.
• Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills).
• Ability to handle a high volume of bills per month.
• Ability to effectively interact and communicate with attorneys, assistants, and clients.
• Review and verify accuracy of billing and supporting documentation as required.
• Create new billing formats as needed.
• Assist with the preparation of monthly and quarterly billing reports for management review.

Required Skills

• 3 or more years hands-on billing experience in a law firm.
• Elite 3E, Aderant (or equivalent accounting software) experience.
• Demonstrated proficiency with MS Office.
• Ability to multi-task and prioritize.
• Ability to organize work flow and use time efficiently.
• Ability to show strong attention to detail.
• Ability to perform at high levels in a fast paced ever-changing work environment and successfully adapt to changing priorities and work demands.
• Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative.
• Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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