Legal Billing Specialist

Addition Management LLC; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Addition Management LLC's prestigious New York law firm is seeking a Billing Coordinator to join the team. You will manage prebills, edit drafts, and prepare client invoices in a fast-paced legal environment.

You will lead meetings with attorneys and staff, handle e-billing submissions, monitor aged receivables with collections, and assist in testing new billing processes and applications while delivering timely responses to inquiries.

Qualifications

• Bachelor’s degree from four-year college or university preferred.
• Minimum of 3 years experience at a major law firm.
• Experience with Aderant Expert or an equivalent accounting system such as Elite or 3E.
• Knowledge of various eBilling applications or vendor sites such as, but not limited to, eHub, BillBlast, Tymetrix, Serengeti, Collaborati, CounselGo, CounselLink and Passport.

Responsibilities

• Produce prebills and ad-hoc reports on-demand and periodically (monthly, quarterly or on-completion).
• Oversee the process of editing and finalizing draft bills based on attorney instruction and client guidelines; provide documents as necessary.
• Conduct regular meetings with attorneys and administrative assistants to review client inventory and discuss unbilled fees and aged balances.
• Cross-train and collaborate with colleagues to provide coverage and address inquiries for attorneys and clients assigned to others.
• Prepare and submit invoices via 3rd party e-billing system while meeting client requirements; investigate delays or submission issues.
• Review outstanding receivables and coordinate with the Collections & Appeals Team to contact clients on past-due balances.
• Assist with testing and documentation of new billing processes and applications.
• Respond to various billing inquiries from attorneys, clients and management accurately and timely.

Skills

Billing coordination

Legal billing

Education

Bachelor’s degree (4-year college)

Tools

Aderant Expert

Elite

3E

eHub

BillBlast

Tymetrix

Serengeti

CounselGo

CounselLink

Passport

Job description

Prestigious New York Law Firm seeks a Billing Coordinator to join their Team!

Responsibilities

Key Responsibilities

• Responsible for producing prebills and ad-hoc reports both on-demand and periodically (monthly, quarterly or on-completion)
• Oversee the process of editing and finalizing draft bills based on attorney instruction and client guidelines; providing appropriate documents and information as necessary
• Conduct regular meetings with attorneys and administrative assistants to review and discuss client inventory; providing updated system comments regarding unbilled fees and aged balances
• Cross train and work with colleagues in order to provide coverage and support in addressing inquiries and issues for attorneys and clients assigned to other team members
• Prepare and submit invoices via 3rd party e-billing system while meeting client requirements; investigating and resolvingissues that causes delays or prevents successful submission
• Review outstanding receivables and work with the Collections & Appeals Team for the purpose of contacting clients regarding the resolution of past due balances
• Assist with testing and documentation of new processes and applications related to client account billing
• Respond to various billing related inquiries from attorneys, clients and management accurately and a timely manner

Qualifications

• Bachelor’s degree from four-year college or university preferred
• Minimum of 3 years experience at a major law firm
• Experience with Aderant Expert or an equivalent accounting system such as Elite or 3E
• Knowledge of various eBilling applications or vendor sites such as, but not limited to, eHub, BillBlast, Tymetrix, Serengeti, Collaborati, CounselGo, CounselLink and Passport