Legal Billing Specialist

Trustpoint.One; New York (NY); Hybrid; USD 40,000 - 57,000; Full time

Benefits offered by this job

Hybrid schedule

Job summary

Trustpoint.One, a leading full-service law firm, seeks a Billing Specialist to support the legal team with invoicing, administration, and practice support in a fast-paced environment.

The role emphasizes accuracy, organization, and the ability to handle confidential information, with a hybrid schedule and potential for permanent placement after the temporary assignment.

Qualifications

• Administrative assistant and/or accounts receivable/billing experience required; legal environment preferred.
• Bachelor's degree preferred.
• Strong knowledge of Microsoft Office, including Outlook, Excel, and PowerPoint.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to work effectively in a demanding, fast-paced environment while supporting multiple attorneys and priorities.
• Experience with SurePoint and NetDocuments (NetDocs) is highly preferred.
• Hybrid schedule, subject to firm policy and business needs.
• Flexibility is essential, as this role requires significant overtime—typically 10–15 hours per week beyond standard business hours. Evening and weekend work may be required to meet deadlines.

Responsibilities

• Prepare, review, and monitor client invoices and billing activities.
• Produce correspondence, legal documents, pleadings, letters, and other administrative materials.
• Organize and maintain calendars, meetings, appointments, and travel arrangements for attorneys, including the Practice Chair.
• Develop and maintain databases, contact lists, and filing systems (both electronic and manual).
• Prepare reports, presentations, and other administrative documents.
• Maintain litigation files and assist with document management.
• Provide coverage for other administrative staff as needed.
• Handle confidential and sensitive information with discretion.
• Perform additional administrative and billing duties as assigned.

Skills

Billing

Admin experience

Legal environment

MS Office

Organization

Time management

Communication skills

Overtime flexibility

Hybrid work

Education

Bachelor's degree preferred

Tools

SurePoint

NetDocuments

Microsoft Office

Job description

Trustpoint.One is partnering with a prominent full-service law firm in its search for a Billing Specialist. This is a temporary opportunity with the potential to convert to a permanent position for the right fit.

This role supports a busy legal team with billing, administrative, and practice support responsibilities in a fast-paced law firm environment. The position requires someone who is organized, detail-oriented, and willing to jump in wherever needed to support attorneys and staff.

Key Responsibilities

• Prepare, review, and monitor client invoices and billing activities.
• Produce correspondence, legal documents, pleadings, letters, and other administrative materials.
• Organize and maintain calendars, meetings, appointments, and travel arrangements for attorneys, including the Practice Chair.
• Develop and maintain databases, contact lists, and filing systems (both electronic and manual).
• Prepare reports, presentations, and other administrative documents.
• Maintain litigation files and assist with document management.
• Provide coverage for other administrative staff as needed.
• Handle confidential and sensitive information with discretion.
• Perform additional administrative and billing duties as assigned.

This is a temporary opportunity with the potential to convert to a permanent position for the right fit. The duration of the assignment is currently unknown and will depend on business needs. Compensation is commensurate with experience, with an expected pay range of up to $35/hour.

Qualifications

• Administrative assistant and/or accounts receivable/billing experience required; legal environment preferred.
• Bachelor's degree preferred.
• Strong knowledge of Microsoft Office, including Outlook, Excel, and PowerPoint.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to work effectively in a demanding, fast-paced environment while supporting multiple attorneys and priorities.
• Experience with SurePoint and NetDocuments (NetDocs) is highly preferred.
• Hybrid schedule, subject to firm policy and business needs.
• Flexibility is essential, as this role requires significant overtime—typically 10–15 hours per week beyond standard business hours. Evening and weekend work may be required to meet deadlines.

The Ideal Candidate

• Punctuality and reliability
• A positive, agreeable, "can-do" attitude
• A willingness to jump in and help teammates whenever needed

This is an excellent opportunity for an experienced legal administrative or billing professional who thrives in a collaborative, high-volume law firm environment and is comfortable supporting multiple priorities.

Physical Requirements

• Must be able to perform essential duties satisfactorily with reasonable accommodations
• Work is generally performed sitting, talking, hearing, and typing
• This is a high-volume screen-based role, requiring constant, prolonged computer usage, including but not limited to: reviewing documents, managing visual content, and attending virtual meetings
• Visual acuity required for computer use, data analysis, and extended reading
• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of hands and fingers for typing and document handling
• Occasional standing, walking, bending, and reaching
• Ability to lift and carry items weighing up to 30 pounds

Remote Work & Information Security Requirements

• Maintain a secure and reliable internet connection capable of supporting required systems and applications
• Utilize company-issued or approved technology, including compliance with required security tools (e.g., VPN, multi-factor authentication, endpoint protection)
• Conduct work in a manner that protects the confidentiality of information, including taking reasonable steps to prevent unauthorized access, viewing, or disclosure of sensitive materials
• Follow all applicable information security, data privacy, and acceptable use policies as communicated by the Company
• Promptly report any suspected security incidents, breaches, or system vulnerabilities in accordance with Company protocols

Workplace Monitoring & Data Use Notice

To protect client and Company systems, data, and confidential information, Trustpoint may implement reasonable administrative, technical, and physical safeguards, which may include monitoring of Company-provided systems, devices, and networks, consistent with applicable law.

In certain roles, individuals may perform work within client-controlled environments, including client systems, platforms, or physical worksites. In such cases, work activities may also be subject to the client’s applicable policies, procedures, and monitoring practices.

Trustpoint does not control client monitoring practices but expects that any such practices will be conducted in accordance with applicable laws and contractual obligations. Additional information regarding applicable policies will be provided during the onboarding process or prior to assignment, as appropriate.

Client Specific Requirements Notice

Certain roles may be subject to additional client-specific screening, compliance, or credentialing requirements. Any such requirements will be communicated at the appropriate stage of the hiring process and will be administered in accordance with applicable federal, state, and local laws.

Pay Transparency Notice

Pursuant to applicable law, this position includes a good-faith salary or hourly range at the time of posting. The final compensation offered will be determined based on factors including, but not limited to, relevant experience, skills, education, geographic location, and business needs.

Equal Employment Opportunity Statement

Trustpoint provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type. Employment decisions are made without regard to any protected characteristic under applicable federal, state, or local law.