Office & Billing Manager

Trustpoint.One; Southfield (MI); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid schedule

Competitive salary

Benefits package

Leadership opportunities

Long-term career growth

Job summary

Trustpoint.One in Southfield, MI, seeks an Office & Billing Manager to lead administrative, financial, and HR duties within a fast-paced law firm environment.

The role requires 5+ years in law firm administration or related fields, strong organizational and communication skills, and the ability to manage confidential information. Hybrid work schedule offered after onboarding, with opportunities for growth and leadership involvement.

Qualifications

• 5+ years of experience in law firm administration, legal billing, accounting, or office management.
• Experience processing legal billing, including electronic billing platforms and client billing guidelines.
• Strong knowledge of payroll administration, accounts payable, and accounts receivable.
• Experience supporting HR administration and benefits coordination.
• Proficiency with Microsoft Office, including Excel.
• Experience with legal accounting or practice management software preferred.
• Excellent organizational, analytical, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to manage confidential information with professionalism and discretion.
• Ability to prioritize multiple responsibilities while meeting deadlines.
• All candidates must be able to work at a computer screen for a sustained amount of time.

Responsibilities

• Oversee the firm’s day-to-day administrative and operational functions.
• Manage payroll processing, employee records, benefits administration, and onboarding/offboarding activities.
• Coordinate with outside vendors, IT providers, accountants, and other professional service partners.
• Administer office systems, software access, subscriptions, and internal resources.
• Support financial operations, including account reconciliations, deposits, expense tracking, and general ledger entries.
• Prepare and process client invoices, prebills, electronic billing submissions, and payment applications.
• Monitor accounts receivable, assist with collections efforts, and generate financial and billing reports.
• Maintain client billing guidelines, budgets, and electronic billing portals.
• Process accounts payable, expense reimbursements, vendor invoices, and corporate credit card reconciliations.
• Assist with annual audits, compliance documentation, and financial reporting.
• Respond to internal staff requests related to payroll, benefits, technology, and office administration.
• Recommend and implement process improvements to enhance operational efficiency.
• Perform additional administrative, financial, and operational duties as needed.

Skills

Legal operations

Payroll management

Accounts payable/receivable

Billing administration

Organizational skills

Communication

Tools

Microsoft Excel

Legal billing software

Accounting software

Job description

Trustpoint is proud to partner with a well-established law firm in Southfield, Michigan, in its search for an Office & Billing Manager. This is a direct hire opportunity for an experienced legal operations professional who enjoys wearing multiple hats and serving as a key resource for firm administration, accounting, billing, HR, and office operations. The ideal candidate is highly organized, detail-oriented, and thrives in a collaborative, fast-paced law firm environment.

Responsibilities:

• Oversee the firm's day-to-day administrative and operational functions
• Manage payroll processing, employee records, benefits administration, and onboarding/offboarding activities
• Coordinate with outside vendors, IT providers, accountants, and other professional service partners
• Administer office systems, software access, subscriptions, and internal resources
• Support financial operations, including account reconciliations, deposits, expense tracking, and general ledger entries
• Prepare and process client invoices, prebills, electronic billing submissions, and payment applications
• Monitor accounts receivable, assist with collections efforts, and generate financial and billing reports
• Maintain client billing guidelines, budgets, and electronic billing portals
• Process accounts payable, expense reimbursements, vendor invoices, and corporate credit card reconciliations
• Assist with annual audits, compliance documentation, and financial reporting
• Respond to internal staff requests related to payroll, benefits, technology, and office administration
• Recommend and implement process improvements to enhance operational efficiency
• Perform additional administrative, financial, and operational duties as needed

Qualifications:

• 5+ years of experience in law firm administration, legal billing, accounting, office management, or legal operations
• Experience processing legal billing, including electronic billing platforms and client billing guidelines
• Strong knowledge of payroll administration, accounts payable, and accounts receivable
• Experience supporting HR administration, employee onboarding, and benefits coordination
• Proficiency with Microsoft Office, including Excel
• Experience with legal accounting, billing, or practice management software preferred
• Excellent organizational, analytical, and problem-solving skills
• Strong written and verbal communication skills
• Ability to manage confidential information with professionalism and discretion
• Ability to prioritize multiple responsibilities while meeting deadlines
• All candidates must be able to work at a computer screen for a sustained amount of time

Benefits:

• Hybrid work schedule after onboarding
• Competitive salary and comprehensive benefits package
• Stable, collaborative, and team-oriented work environment
• Opportunity to play a key role in the firm's operations and continued growth
• Long-term career opportunity with leadership visibility

Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.