Legal Billing Specialist

Choice Specialists; Dallas (TX); Hybrid; USD 65,000 - 80,000; Full time

Job summary

A leading international law firm is seeking a Billing Specialist for their Dallas office with hybrid work capabilities. The role will focus on managing billing processes, ensuring accuracy in monthly prebills, and maintaining client relationships. Ideal candidates are detail-oriented and have law firm billing experience.

Qualifications

• Minimum of 2 years of law firm billing experience required.
• Strong proficiency in Microsoft Office applications.
• Excellent oral and written communication skills.

Responsibilities

• Prepare monthly prebills and manage billing filing system.
• Monitor the e-billing process and ensure timely collections.
• Communicate with attorneys regarding billing questions.

Skills

Attention to detail

Communication

Organizational skills

Service orientation

Education

High School Diploma

College Degree in Accounting or Finance

Tools

Microsoft Excel

Microsoft Office

Aderant

Job description

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Base pay range

$65,000.00/yr - $80,000.00/yr

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A leading international law firm is currently seeking a Billing Specialist.

The role will reside in the Dallas office with hybrid work capabilities and will be responsible for preparing monthly pre-bills, maintaining billing filing system, working with Collections staff to collect aged accounts receivables, monitoring the e-billing process, and ensuring that special billing arrangements are carried out. The Billing Specialist is expected to perform all responsibilities with a commitment to providing superior service to the firm’s clients, attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement.

Key responsibilities of this position include:

• Prepare monthly prebills for distribution to attorneys
• Audit prebills to ensure proper rates and/or special arrangements are accurate, and enter approved timekeepers in Aderant
• Revalue rates on prebills as needed
• Manage Bill Groups in Aderant to ensure client contact and currency are accurate
• Manage Bill Formats in Aderant to ensure invoices meet partner and client requirements
• Edit, prepare and review finalized monthly prebills for accuracy prior to posting
• Process and monitor the e-billing process including managing new timekeeper/rate approval process, confirming that the Bill Distribution Method in Aderant and BillBlast are in sync in an effort to prevent e-billing errors for those clients that are electronically billed, and ensure that invoices are successfully submitted, including monthly estimates of accruals
• Ensure supporting documents accompany invoices pursuant to client requirement
• Research rejections, handle appeals, and short pays and client payment disputes in a timely fashion
• Verify daily new business memo and ensure correct input of information and special billing arrangements for assigned clients
• Communicate with attorneys and secretaries to address any billing questions or report requests as it pertains to billing or collections
• Handle incoming and outgoing accounting correspondence in a timely fashion
• Prepare Accounts Receivable write-off according to firm policy
• Meet with partners monthly to discuss WIP and AR inventory, and keeping them informed about potential issues to determine the best course of action
• Monitor local monthly billable WIP and report status to management
• Work with Collections staff to collect aged accounts receivables, including driving collection initiatives aimed at reducing loss
• Assist cash receipts team to identify payment allocations when application instructions are missing or are inaccurate. Coordinate refunds and transfers between IOLTA and operating accounts
• Coordinate Annual rate setting process at beginning of new year for assigned partners and clients
• Assist in transitioning matters handled by departing attorneys and determine which matters are inactive in an effort to facilitate matters to be closed where appropriate
• Maintain billing filing system on a monthly basis.
• Assist with various time and billing reports as needed.

Qualifications (Experience, Knowledge, Skills & Abilities):

• High School Diploma required
• College Degree with specialization in accounting or finance preferred
• Minimum of 2 years of law firm billing experience required
• Strong proficiency in Microsoft Office applications, including Word and Outlook
• Advanced proficiency in Microsoft Excel
• Excellent oral and written communication skills
• Ability to read, comprehend and follow instructions
• Ability to work independently and with a team
• Strong service orientation and an ability to establish and maintain effective working relationships with peers, office and firm management, and outside business partners
• Ability to use critique of work to improve performance
• Identify issues and problems with assignments
• Ability to manage multiple priorities and adjust to changing priorities in a professional manner
• Strong organizational skills
• Ability to prioritize multiple projects with specific deadlines; strong attention to detail
• Ability to deal with stress around deadlines
• Commitment to professional growth and development

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing

• Industries

  Law Practice

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