Legal Billing & Operations Specialist

5195 EKC Advanced Electronics USA, LLC; Delaware; On-site; USD 65,000 - 95,000; Full time

Job summary

Qnity in Delaware is seeking a Billing and Legal Operations Coordinator to support billing operations and knowledge management systems across the Legal Department. This role requires strong organizational skills and the ability to work with Finance, IT, and attorneys.

You will manage two e-billing platforms, ensure compliance, and partner with stakeholders to optimize processes. Training and knowledge management are key aspects of the role, with a focus on accuracy and service.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• Minimum of 3 years of experience in legal billing, e-billing, legal operations, finance operations, or a related administrative function in a corporate legal department, law firm, or other professional services environment.
• Demonstrated experience working with e-billing systems and managing vendor relationships, preferably within a corporate legal department.
• Familiarity with legal billing guidelines, invoice review processes, and cost management practices.
• Experience working in cross-functional environments, collaborating with Finance, IT, and external service providers.

Responsibilities

• Independently manage and administer two legal e-billing platforms, ensuring accuracy, compliance, and alignment with internal billing guidelines and outside counsel policies.
• Create, maintain, and update billing matters, ensuring proper alignment with company cost centers, budgets, and financial reporting requirements.
• Onboard, manage, and maintain relationships with law firms and other legal vendors, including adherence to billing protocols and operational standards.
• Maintain and audit approved timekeepers, billing rates, and vendor information by firm and matter to ensure compliance with negotiated agreements and internal policies.
• Support the project to transition to a single e-billing platform, primarily by assisting with testing and mode-of-failure analyses.

Skills

MS Office

SAP

Legal e-billing platforms

SharePoint

AI tools

Education

Bachelor’s degree or equivalent experience

Tools

SAP/ERP systems

SharePoint admin

TeamConnect/Collaborati

TyMetrix

Job description

Qnity in Delaware is seeking a Billing and Legal Operations Coordinator to support billing operations and knowledge management systems across the Legal Department. This role requires strong organizational skills and the ability to work with Finance, IT, and attorneys.

You will manage two e-billing platforms, ensure compliance, and partner with stakeholders to optimize processes. Training and knowledge management are key aspects of the role, with a focus on accuracy and service.