Billing Manager

Atrium Staffing; Edison (NJ); On-site; USD 125,000 - 135,000; Full time

Benefits offered by this job

Competitive compensation

Medical, dental, and vision coverage

Retirement savings plan

Paid time off and holidays

Professional development opportunities

Job summary

Atrium Staffing LLC represents a growing law firm seeking a Billing Manager to oversee financial administration, billing coordination, and revenue processes across litigation and corporate matters.

You will collaborate with attorneys and leadership to ensure billing accuracy, client satisfaction, and efficient financial reporting, while navigating varied engagement structures and outside-counsel guidelines.

Qualifications

• Prior experience in legal billing or law firm accounting.
• Familiarity with litigation and corporate financial matters.
• Understanding of law firm billing practices and timekeeping.
• Experience with outside counsel guidelines and electronic billing.
• Strong communication and organizational skills.
• Excellent analytical abilities and attention to detail.

Responsibilities

• Coordinate financial activity for active client matters from engagement setup through billing and review.
• Work with litigation and corporate attorneys to establish appropriate billing practices.
• Review client matter activity to identify inconsistencies and revenue opportunities.
• Serve as a point of contact for billing questions with attorneys and internal teams.
• Navigate hourly, retainer, fixed-fee, and other billing structures.
• Monitor matter financials, including unbilled work, balances, and adjustments.
• Coordinate with clients and third-party billing platforms on invoices and payment issues.
• Assist with financial planning and reporting for practice groups.
• Help develop consistent matter administration and reporting practices.
• Identify process gaps and suggest improvements; collaborate on special projects.

Skills

Legal billing experience

Litigation & corporate finance

Law firm billing practices

Outside counsel guidelines

Communication skills

Organization & deadlines

Analytical skills

Education

Bachelor's degree in Accounting

Bachelor's degree in Finance

Business Administration degree

Tools

LEDES formats

UTBMS coding

Electronic billing systems

Aderant

Elite 3E

Job description

Client Overview:

Our client is a growing, full-service law firm with a diverse practice encompassing complex litigation, corporate transactions, and business law. They are looking to add a Billing Manager to their team.

Salary/Hourly Rate:

$125k - $135k plus Bonus

Position Overview:

The Billing Manager will support the financial administration of the legal practices. This position will serve as a key resource to attorneys and administrative leadership, helping ensure that client engagements are financially organized, billing activity is properly coordinated, and revenue-related processes run efficiently. The individual will have exposure to a variety of legal matters, with an emphasis on litigation and corporate work. The role requires someone who understands the financial demands of a law firm, can navigate differing client expectations, and is comfortable working across multiple practice areas and levels of the organization.

Responsibilities of the Billing Manager:

• Coordinate financial activity associated with active client matters, from engagement setup through ongoing billing and account review.
• Work alongside litigation and corporate attorneys to establish appropriate billing practices based on the nature and structure of each engagement.
• Review financial activity across client matters to identify inconsistencies, outstanding items, and opportunities to improve revenue capture.
• Serve as a point of contact for attorneys and internal teams regarding billing questions, client requirements, and account-related matters.
• Navigate varying client arrangements, including hourly engagements, retainers, fixed-fee matters, and other negotiated billing structures.
• Monitor the financial status of matters, including unbilled work, outstanding balances, billing adjustments, and potential collection concerns.
• Coordinate with clients and third-party billing platforms to address invoice questions, submission issues, and payment discrepancies.
• Assist with financial planning and reporting for practice groups by providing visibility into billing activity and revenue trends.
• Help develop consistent approaches to matter administration, billing practices, and financial reporting across the firm.
• Identify process gaps and recommend improvements that support more efficient financial operations."
• Collaborate with Accounting and Administrative leadership on special projects and broader financial initiatives.

Required Experience/Skills for the Billing Manager:

• Prior experience in legal billing, law firm accounting, or legal finance operations.
• Familiarity with the financial administration of litigation and corporate legal matters.
• Understanding of law firm billing practices, attorney timekeeping, matter structures, and client billing expectations.
• Experience working with outside counsel guidelines and electronic billing requirements.
• Ability to interpret billing arrangements and address issues involving rates, retainers, expenses, and invoice adjustments.
• Strong communication skills and the ability to build relationships with attorneys, clients, and internal departments.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong analytical abilities and attention to detail.

Preferred Experience/Skills for the Billing Manager:

• Experience supporting commercial litigation, corporate transactions, mergers and acquisitions, or other complex legal engagements.
• Familiarity with LEDES formats, UTBMS coding, and electronic billing systems.
• Experience with Aderant, Elite 3E, or comparable legal financial management platforms.
• Prior involvement in improving financial workflows or developing reporting processes within a law firm.
• Experience coordinating with attorneys and practice group leadership on financial performance and billing matters.

Education Requirements:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline is preferred.
• Relevant law firm experience may be considered in lieu of a degree.

Benefits:

• Competitive compensation.
• Medical, dental, and vision coverage.
• Retirement savings plan.
• Paid time off and company holidays.
• Additional employee benefits and professional development opportunities.