Legal Billing Coordinator

Ultimate Staffing; Washington (District of Columbia); On-site; USD 72,000 - 116,000; Full time

Job summary

An established industry player is seeking a Legal Billing Coordinator to manage the full billing cycle, including invoice generation and expense documentation. This role requires a minimum of 3 years of IP billing experience and proficiency in Microsoft Office. The ideal candidate will possess strong attention to detail and organizational skills, ensuring compliance with firm standards while providing support across multiple offices. Join this dynamic team and contribute to a collaborative environment where your expertise will be valued and impactful.

Qualifications

• Minimum 3 years of IP billing experience in a legal or professional services firm.
• Proficient in Microsoft Word and Excel; experience with legal billing/accounting systems preferred.

Responsibilities

• Handle full billing cycle: generate proformas, edit draft bills, and finalize/send invoices.
• Review billing secretary work for consistency with firm standards.
• Assist attorneys with reports, billing analysis, and special projects.

Skills

IP billing experience

Microsoft Word

Microsoft Excel

legal billing/accounting systems

attention to detail

organizational skills

Job description

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Legal Billing Coordinator - Summary of Responsibilities

Handle full billing cycle: generate proformas, edit draft bills, and finalize/send invoices, including electronic submissions

Review billing secretary work for consistency with firm standards

Manage IP billing matters; 3+ years of intellectual property (IP) billing experience required

Request and verify expense documentation from accounts payable

Submit non-billable transfer approvals to Billing Manager

Assist attorneys with reports, billing analysis, and special projects

Process unbilled write-offs and monitor invoice discrepancies/short payments

Maintain and track alternative fee arrangements and electronic billing setups

Support attorney reassignments, interim billing processes, and monthly/quarterly personal charges

Provide billing support across assigned offices and back up team members as needed

Qualifications

Minimum 3 years of IP billing experience in a legal or professional services firm

Proficient in Microsoft Word and Excel; experience with legal billing/accounting systems preferred

Strong attention to detail, organizational skills, and ability to handle confidential information

Able to work independently, meet deadlines, and work up to 4 hours overtime per week

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing

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