Legal Billing Coordinator

Harwood Lloyd,; Hackensack (NJ); On-site; USD 45,000 - 70,000; Full time

Job summary

An established industry player seeks a Billing Coordinator to join their Finance Department. This role is pivotal in ensuring accurate and timely client billing, maintaining client records, and supporting attorneys with billing inquiries. The ideal candidate is detail-oriented, organized, and possesses excellent communication skills. You will thrive in a collaborative environment where customer service is a priority, contributing to a firm that values ethical practices and high-quality service. If you have a passion for finance and enjoy working in a dynamic team, this opportunity is perfect for you.

Qualifications

• Manage all aspects of the monthly client billing process.
• Respond to partner and client inquiries in a timely manner.
• Coordinate with Accounts Payable to resolve discrepancies.

Responsibilities

• Ensure accurate and timely billing for clients.
• Maintain client records and assist with billing inquiries.
• Collaborate with attorneys and staff for smooth operations.

Skills

Detail-oriented

Multitasking

Client communication

Billing process management

Time management

Education

2+ years of relevant legal billing experience

Experience in a law firm or professional services environment

Job description

Job Description

Job Description

As a Billing Coordinator in our Finance Department, you will be responsible for coordinating the client billing process. This role involves ensuring accurate and timely billing, maintaining client records, and providing support to attorneys and staff regarding billing inquiries. We are looking for someone who is detail-oriented and well organized as our firm is constantly growing.

Your positive, can-do attitude makes you a joy to work with for both clients and staff alike. While you are organized and love the satisfaction of getting things done, you are also a people person and enjoy interacting with colleagues throughout your workday. Though you are self-directed and able to work independently, you are also a team player who collaborates well with everyone at the firm to make things happen for our clients. You feel great about working for an ethical firm where customer service is a priority.

QUALIFICATIONS FOR A BILLING COORDINATOR

• Deadline and detail-oriented
• Ability to prioritize and multitask
• Manage all aspects of the monthly client billing process and distribution of invoices to clients including:
• Monitor WIP and aging levels to assist billing partners in meeting defined billing goals
• Oversee time and disbursement transfers and write-offs as well as obtain the necessary prior to processing them
• Prepare and distribute monthly prebills to the responsible billing partners and their teams
• Process comments and revisions from partners and associates
• Prepare, submit, and monitor e-bills
• Address billing appeals and obtain necessary explanations and backup in a timely manner.
• Post bills in our client billing system and assist in sending them to clients
• Communicate and liaise proactively with billing partners regarding matter billing status, special billing arrangements, fee caps, fixed fee, etc.
• Respond to partner and client inquiries in a timely manner
• Coordinate with Accounts Payable team to resolve any vendor discrepancies
• Assist with conflict checks and opening of new files as needed.
• Perform other ad-hoc duties and projects, as needed.
• 2+ years of relevant legal billing experience
• Experience in a law firm or professional services environment required

Company Description

ABOUT HARWOOD LLOYD, LLP

Harwood Lloyd, LLP is a full-service law firm that proudly serves regional and individual clients by offering the personal attention and service of a boutique firm with the experience and quality of a large national firm.

Today, our firm has grown to a roster of over 35 attorneys, each of whom has been carefully selected to ensure that we can meet the increasing demand for high levels of sophistication in every segment of the metropolitan area's expanding market. Harwood Lloyd's talent has been recognized by top publications in the legal industry, including US News - Best Lawyers in America "Best Law Firms," 201 Magazine's Top Lawyers, and Super Lawyers.

Our team shares the common goal of providing clients with high-quality customer service and excellent legal representation. We strive to create an environment where employees feel empowered to thrive personally and professionally.

Company Description

ABOUT HARWOOD LLOYD, LLP

Harwood Lloyd, LLP is a full-service law firm that proudly serves regional and individual clients by offering the personal attention and service of a boutique firm with the experience and quality of a large national firm.

Today, our firm has grown to a roster of over 35 attorneys, each of whom has been carefully selected to ensure that we can meet the increasing demand for high levels of sophistication in every segment of the metropolitan area's expanding market. Harwood Lloyd's talent has been recognized by top publications in the legal industry, including US News - Best Lawyers in America "Best Law Firms," 201 Magazine's Top Lawyers, and Super Lawyers.

Our team shares the common goal of providing clients with high-quality customer service and excellent legal representation. We strive to create an environment where employees feel empowered to thrive personally and professionally.