Legal Admin Asst/Executive Asst

Branch Recruiting; Chicago (IL); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Legal Administrative Assistant/Executive Assistant to support its national practice. This role involves managing the front office desk and administrative operations for two law firms and a non-profit organization in Chicago. The ideal candidate will demonstrate professionalism and discretion while handling various responsibilities, including mail management, phone communication, and routine administrative tasks. This position offers an opportunity to work in a dynamic environment where your contributions will directly support legal professionals and their clients. If you thrive in a fast-paced setting and have a passion for law, this could be the perfect fit for you.

Qualifications

• Experience in administrative roles, ideally within legal settings.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage front office operations and serve as first point of contact.
• Handle mail, phone calls, and routine administrative tasks.

Skills

Administrative Operations

Time Management

Legal Terminology

Communication Skills

Education

High School Diploma

Associate Degree

Job description

Legal Administrative Assistant/Executive Assistant

National attorneys are currently seeking a Legal Administrative Assistant/Executive Assistant to support their national practice.

The ideal candidate will manage the main front office desk and support administrative operations across all three Chicago organizations - two small law firms and one affiliated non-profit. This person will be the first point of contact and must maintain the highest level of professionalism, discretion, and efficiency.

Key responsibilities include:

1. Managing incoming and outgoing mail, scanning and routing to appropriate email inboxes
2. Answering phones and providing excellent front-line communication
3. Performing routine admin tasks including filing, scheduling, and support requests
4. Occasional bank deposits
5. Knowledge of legal terminology and the ability to handle legal admin documents confidently
6. Managing multiple responsibilities and workflows with strong time management

Salary is commensurate with years and depth of experience.