Legal Assistant

Babich & Associates; Dallas (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Babich & Associates seeks a Legal Assistant to provide administrative and litigation support for corporate and individual clients involved in white-collar criminal defense, regulatory investigations, and civil tax controversies.

The role requires discretion, maturity, and strict confidentiality under general supervision. Proficiency in MS Office, CM/ECF, and DMS is essential for success.

Qualifications

• 3+ years as a legal assistant in a law firm setting.
• Experience with litigation support and document management is required.
• White-collar defense or tax controversy background preferred.
• High school diploma or equivalent required; paralegal certification is a plus.

Responsibilities

• Calendar critical procedural deadlines, including grand jury subpoenas and IRS summonses.
• File pleadings and motions electronically via CM/ECF and PACER.
• Coordinate client document collections and maintain chain-of-custody logs.
• Prepare privilege logs and materials for proffer sessions and trials.
• Serve as primary contact between legal teams, clients, courts, and agencies.
• Assist with new-matter intake and conflicts checks.
• Manage attorney calendars, travel, and monthly billing.

Skills

MS Office

Adobe Acrobat Pro

Confidentiality

Education

High school diploma or equivalent

Paralegal certification (plus)

Tools

CM/ECF

DMS/eDiscovery

Job description

Law Firm is currently seeking a Legal Assistant to provide administrative and litigation support for corporate and individual clients in white-collar criminal defense, regulatory investigations, and civil tax controversies. This role requires exceptional discretion, professional maturity, and strict confidentiality under general supervision.

Key Responsibilities

• Calendar critical procedural deadlines, including grand jury subpoenas, IRS summonses, statutes of limitations, and Speedy Trial Act timelines.
• Monitor federal court dockets via CM/ECF and PACER; format, finalize, and electronically file pleadings and motions.
• Coordinate client document collections, maintain chain-of-custody logs, index government discovery in a DMS, and apply Bates numbering.
• Prepare privilege logs, track joint defense agreements, and compile materials for proffer sessions and trials.
• Act as the primary logistical contact between legal teams, clients, courts, probation officers, and federal agencies.
• Assist with new-matter intake and conflicts-of-interest screening for related parties and witnesses.
• Manage complex attorney calendars, coordinate travel, input billable hours, track trust accounts, and process monthly billing.

Requirements

• Mastery of MS Office, Adobe Acrobat Pro (redaction/Bates labeling), and federal CM/ECF e-filing.
• Strong understanding of federal criminal procedures and the lifecycle of white-collar/tax investigations.
• Exceptional attention to detail, strong proofreading skills, and a track record of handling high-stakes confidential information.
• Experience navigating standard document management systems (DMS) or e-discovery platforms.

Qualifications

• Minimum of 3 years as a legal assistant
• Prior litigation experience required; white-collar defense or tax controversy background strongly preferred.
• High school diploma or equivalent required; paralegal certification is a plus.