Legal Assistant Senior

Biogensys; Newark (NJ); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Parking available

Business casual dress

Job summary

Biogensys is hiring a Senior Legal Assistant in Newark, NJ. The role provides secretarial/paralegal support to executives in a law-focused environment, handling research, case management, and filing tasks.

The candidate will draft affidavits and briefs, assist with depositions, and manage calendars, meetings, and confidential information with discretion. Strong organizational skills and familiarity with court procedures are essential.

Qualifications

• Paralegal assistance experience preferred in a legal environment.
• Familiarity with state/federal court systems and litigation support techniques.
• Ability to manage sensitive information and maintain confidentiality.

Responsibilities

• Provides secretarial/paralegal assistance to agency executives in legal environments with complex programs or operations.
• Performs research, management, and case investigative work.
• Drafts affidavits, pleadings, briefs and interrogatories; prepares exhibit books.

Skills

Legal research

Document drafting

E-filing procedures

Calendar management

Confidential information handling

Meeting scheduling (Zoom/Teams)

Communication skills

Multitasking

Tools

Word processing

Dictation transcription

Job description

We are hiring a Legal Assistant Senior for one of our clients in Newark, NJ.

Job Description:

• Provides secretarial /paralegal assistance to agency executives in legal environments who have complex program or operational responsibilities.
• Performs research, management, and case investigative work.
• Drafts affidavits, pleadings, briefs and interrogatories.
• Prepares exhibit books.
• Reads and summarizes depositions for trail use.
• Responds to plaintiff's discovery requests.
• Interviews witnesses and defendants to prepare for trail.
• Uses word processing system to key, proofread and edit letters, memoranda, briefs, pleadings, expense, travel and miscellaneous forms from handwritten drafts, dictation and t typed drafts.
• Takes and transcribes legal dictation.
• Types routine correspondence.
• Answers telephone, take messages, direct calls, receive clients and distribute deliveries.
• Performs other assigned duties such as mail, creating case files and filing, completing and maintaining forms, and making travel arrangements.
• Considerable knowledge of the State and/or federal court systems, of legal case management and litigation support techniques.
• Considerable knowledge of legal terminology, office / administrative management ability with a variety of clerical / administrative duties.
• Ability to use word processing software / systems. Paralegal training or experience.

Skills required:

• Ability to draft letters and memos
• Skill in scanning documents
• Experience with document preparation (briefs and complaints)
• Knowledge of e-filing procedures and packaging/mailing
• Ability to schedule and manage meetings via Zoom and Teams
• Proficiency in maintaining calendars
• Capacity to handle confidential information
• Skill in screening and routing calls.

Desired Skills:

• Transcribes or types legal dictation with accuracy and attention to detail
• Prepares standard legal forms in compliance with established requirementsReviews and proofreads legal briefs, pleadings, transcriptions, and citations for accuracy and clarity
• Verifies the accuracy and completeness of citations and references
• Drafts and formats correspondence and other written materials
• Maintains confidential case files, follow-up records, and other essential legal documentation
• Learns and applies various electronic, manual, and computerized information systems used by the agency, office, or related units
• Prepares and formats legal documents in accordance with established standards and guidelines
• Scans and organizes documents for electronic and physical filing
• Schedules appointments and coordinates meeting logistics
• Manages and maintains calendars to ensure accurate scheduling and timely reminders

Work hours:

• 9:00 AM to 5:00 PM
• Lunch hour (unpaid): 1 hr

Additional Information:

• Dress Code: Business Casual
• Parking: yes

About Us:

We are specialized in recruiting and deliver the best professional talent of industry and we are committed to deliver best experience for our clients and job seekers. With over two decades of experience in the recruitment industry, we proudly help you to find the next job that matches your professional skills. Our team understands your needs or requirement before starting the recruitment, that enables to find the high quality of talent with high success rate of talent delivery, keeps us continue to be the best in the industry. By responding to this job posting, you are consenting to receive text/SMS messages from us. Thank you.