Legal Assistant

Mission Staffing; Fairfield (NJ); On-site; USD 36,000 - 52,000; Full time

Job summary

Mission Staffing is seeking a Legal Assistant for a property tax law firm in Fairfield, NJ. The role is onsite five days a week, supporting attorneys and paralegals with legal correspondence, file management, scheduling, deadline tracking, basic legal research, assessments, and administrative duties.

Positions are leveled as Legal Assistant I or II based on experience and efficiency, with responsibilities including managing client files, preparing routine correspondence and forms, and ensuring

Qualifications

• Prior administrative or legal support experience is required.
• Legal Assistant II candidates should demonstrate stronger legal experience and efficiency.
• Excellent organizational, communication, and multitasking skills are essential.
• Ability to maintain accurate client and case records.
• Must work onsite in Fairfield, NJ 5 days/week and be available for 8:30 AM–5:00 PM.

Responsibilities

• Manage legal correspondence, including routine letters, memos, and reports.
• Organize and maintain client and case files.
• Schedule meetings, depositions, court hearings, and attorney calendars.
• Perform basic legal research and fact-checking.
• Communicate with attorneys, court officials, and internal staff.
• Monitor case deadlines and provide timely reminders.
• Prepare assessments for assigned states and compile data in FileMaker for attorney review.
• Distribute mail to designated teams and enter documentation into FileMaker.
• Draft routine correspondence and legal forms.
• File basic court documents.

Skills

Legal support experience

Organization

Communication skills

Deadline management

FileMaker

Attention to detail

Education

High school diploma or equivalent

Tools

FileMaker

Job description

Our client, a property tax law firm in Fairfield, NJ, is seeking Legal Assistants for temp-to-perm opportunities. These positions are onsite 5 days per week and will support attorneys and paralegals with legal correspondence, file management, scheduling, deadline tracking, basic legal research, assessments, and administrative support. Candidates will be leveled as Legal Assistant I or II based on their experience, expertise, and efficiency.

Responsibilities include:

• Manage legal correspondence, including routine letters, memos, and reports
• Organize and maintain client and case files
• Schedule meetings, depositions, court hearings, and attorney calendars
• Perform basic legal research and fact-checking
• Communicate with attorneys, court officials, and internal staff
• Monitor case deadlines and provide timely reminders
• Prepare assessments for assigned states and compile data in FileMaker for attorney review
• Distribute mail to designated teams and enter documentation into FileMaker
• Draft routine correspondence and legal forms
• File basic court documents

Requirements:

• Prior administrative or legal support experience
• Legal Assistant II candidates should demonstrate stronger legal experience, expertise, and efficiency
• Excellent organizational, communication, and multitasking skills
• Ability to maintain accurate client and case records
• Comfortable managing deadlines and attorney schedules
• Ability to learn and utilize FileMaker and other legal/documentation software
• Professional communication skills
• Must be able to work onsite in Fairfield, NJ 5 days/week
• Must be available for the 8:30 AM–5:00 PM schedule