Legal Assistant - Seattle, WA

McKinley Irvin; Seattle (WA); On-site; USD 32,000 - 47,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Employee assistance program

Flexible spending account

Health insurance

Health savings account

Life insurance

Referral program

Vision insurance

Job summary

McKinley Irvin is hiring an onsite Legal Assistant to support attorneys and paralegals in Seattle, WA. The role emphasizes accurate file management, timely filings, and clear client communications to ensure efficient legal operations.

The position requires 2–3 years of legal assistant experience, with a preference for family law. Typical hours are 8:00 AM–5:00 PM PST, on-site, with comprehensive benefits and a potential discretionary annual bonus.

Qualifications

• Minimum 2-3 years as a legal assistant, preferably in family law.
• Ability to manage multiple deadlines in a fast-paced environment.
• Excellent written and oral communication.
• Meticulous attention to detail and organizational skills.
• Paralegal certificate preferred but not required.
• Must be able to work onsite during regular office hours PST (8:00 AM–5:00 PM).

Responsibilities

• Accurate and well-organized client files: Open and maintain client files, index documents, reconcile incoming records, and maintain electronic/physical file organization.
• Timely and accurate legal filings and correspondence: Prepare pleadings and notices, file and serve documents by deadlines, track activity and follow up.
• Reliable case and deadline support: Prioritize requests, coordinate document needs, and communicate upcoming deadlines.
• Consistent and effective client communication: Manage client communications and document delivery, verify recipient details and delivery methods.
• Exceptional client, employee, and visitor experience: Greet visitors, provide directions, coordinate conference rooms, manage office supplies, and handle multi-line calls.

Skills

Legal assistant experience

Family law experience

Deadline management

Communication skills

Attention to detail

Discretion

Paralegal certificate

Onsite hours

Office administration

Job description

Join a five-time Puget Sound Business Journal’s Best Workplace, and work with a team of compassionate, motivated, collaborative, and ethical problem solvers. We are hiring an exceptional onsite Legal Assistant to support our team in Seattle, Washington.

What we Offer

• Work that makes a meaningful difference in the lives of others
• Competitive compensation
• A supportive community of purpose-driven individuals
• On-site camaraderie with industry professionals
• State-of-the-art technology, resources, and support

Job Overview

The Legal Assistant provides essential administrative and clerical support to attorneys and paralegals. Responsible for organizing and managing client documents, preparing and processing legal filings, and ensuring effective communication with clients and legal team members. The Legal Assistant plays a key role in maintaining accurate records, meeting deadlines, and supporting the efficient operation of the team.

Accurate and well-organized client files

• Open and maintain client files within firm procedures, ensuring required information and documentation are captured consistently.
• Organize and index client documents, including financial records and supporting documentation, so information can be located efficiently.
• Review and reconcile incoming documents against file requirements and follow up on missing or incomplete records.
• Maintain accurate electronic and physical file organization throughout the life of each matter.

Timely and accurate legal filings and correspondence

• Prepare and process standard pleadings, notices, and legal correspondence using approved firm procedures and templates.
• File and serve documents accurately and within applicable deadlines, confirming completion when required.
• Track filing and service activity, deadlines, and required follow-up to prevent missed or incomplete submissions.
• Maintain organized records of filed and served documents for easy reference by the legal team.

Reliable case and deadline support

• Monitor and prioritize administrative requests and case-related assignments to support attorneys’ and paralegals’ deadlines and workflow.
• Coordinate routine administrative needs, document requests, and file-related follow-up to keep matters moving efficiently.
• Anticipate and communicate outstanding administrative requirements, missing information, or upcoming deadlines to the appropriate team members.
• Maintain current case files and administrative records so attorneys and paralegals can rely on accurate information.

Consistent and effective client communication

• Coordinate delivery of client communications and legal documents using the client’s designated or preferred communication method.
• Confirm accurate recipient information and appropriate delivery methods before transmitting sensitive or case-related materials.
• Document outgoing communications and deliveries when tracking or confirmation is required.
• Follow up on unsuccessful or incomplete deliveries to ensure important communications reach the intended recipient.

Exceptional client, employee, and visitor experience

(*May occasionally provide reception backup)

• Greet clients, visitors, and vendors in a warm, professional, and timely manner.
• Provide accurate information regarding firm contacts, directions, and resources.
• Ensure visitors are directed appropriately and assisted promptly upon arrival.
• Coordinate conference room scheduling to support seamless meetings and client interactions.
• Manage, order, and restock office supplies.
• Answer and direct multi-line phone calls professionally, warmly and efficiently, maintaining minimal unanswered calls and voicemails.

Skills

• Minimum 2-3 years of experience as a legal assistant, with strong preference for family law experience.
• Proven ability to manage multiple deadlines and prioritize tasks in a fast-paced environment.
• Exceptional oral and written communication skills.
• Meticulous attention to detail and organizational skills.
• Demonstrated professionalism, reliability, and discretion.
• Paralegal certificate is preferred but not required.
• Must be able to work onsite during regular office hours (8:00 AM-5:00 PM, PST).
• Full range: Hourly Rate $23.00-$34.55
• Expected Hiring Range: Hourly Rate $23.00-$30.00

*Eligible for discretionary annual bonus

• 401(k)
• 401(k) matching
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Referral program
• Vision insurance

All inquiries will be treated confidentially. McKinley Irvin is an Equal Opportunity Employer.

*** We do not accept inquiries from agencies. ***

Our Philosophy

We believe families are the root of civilization, that healthy families create healthy communities, and that communities are the foundation of the country. Therefore, by helping one family at a time, we better our society as a whole.