Legal Assistant — Scheduling, Docs & Admin Support (Onsite)

Liberty Personnel Services, Inc.; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Job summary

Liberty Personnel Services, Inc. is seeking a Legal Assistant to join our Center City Philadelphia team. This full-time, on-site role supports attorneys, principals, and clients with calendar management, document preparation, and billing processes.

The ideal candidate will handle scheduling conflicts, travel arrangements, and filing systems while mentoring teammates on established workflows and leveraging Microsoft Office and iManage for efficient operations.

Qualifications

• Experience providing administrative support to attorneys and clients.
• Ability to manage calendars, meetings, and scheduling conflicts.
• Strong proofreading and document handling skills.

Responsibilities

• Provide administrative support to attorneys, principals, and clients.
• Manage calendars, meetings, conference calls, and scheduling conflicts.
• Prepare, proofread, and distribute correspondence and legal documents.
• Process client billing, time entries, and expense reports.
• Coordinate travel arrangements and related documentation.
• Maintain client/matter records, contacts, and filing systems.
• Use iManage and other legal document management systems.
• Prepare documents, spreadsheets, and presentations using Microsoft Office.
• Mentor and train team members on processes and systems.
• Coordinate departmental projects and day-to-day workflow.

Skills

Administrative support

Calendar management

Communication

Tools

iManage

Microsoft Office

Job description

Liberty Personnel Services, Inc. is seeking a Legal Assistant to join our Center City Philadelphia team. This full-time, on-site role supports attorneys, principals, and clients with calendar management, document preparation, and billing processes.

The ideal candidate will handle scheduling conflicts, travel arrangements, and filing systems while mentoring teammates on established workflows and leveraging Microsoft Office and iManage for efficient operations.