Legal Assistant

Freeman Mathis & Gary, LLP; Philadelphia (Philadelphia County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Generous PTO policy

401K plan with employer contribution

Profit sharing

Job summary

Freeman Mathis & Gary, LLP in Philadelphia seeks an experienced legal assistant to join our office. You will draft and review legal correspondence, manage conflict checks, open and maintain client files, and support attorneys’ calendars in a fast-paced, collaborative environment.

The ideal candidate has at least two years of litigation secretarial experience, is highly organized, communicates effectively, and upholds strict confidentiality.

Qualifications

• 2+ years of litigation secretarial experience.
• Must pass a background check and drug screen.

Responsibilities

• Draft and review legal correspondence, proofreading for grammar, spelling, punctuation, and formatting.
• Prepare and collect conflict checks; open new files and maintain client files.
• Maintain attorneys’ calendars with important dates.
• Familiar with state and federal court filings, including electronic submissions.
• Organize and prioritize numerous tasks and complete them under time constraints with minimal supervision.
• Maintain a high level of confidentiality.

Skills

Teamwork

Communication

Organized

Attention to detail

Time management

Confidentiality

Problem solving

Tools

iManage

Outlook

Job description

Freeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states seeking an experienced legal assistant to join our Philadelphia office. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, are problem-solvers, and are willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment.

Success factors

• Organized, Timely, Confidential, Responsive (within 24 hours)

Essential Duties and Responsibilities:

• Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting.
• Prepares and collect conflict of interest checks, open new files and maintain client files.
• Maintains attorneys’ calendars with dates of importance.
• Familiar with State and Federal court filings, including submission of electronic filings.
• Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision.
• Ability to maintain a high level of confidentiality.

Qualifications:

• Positive attitude and ability to effectively communicate with attorneys, staff, and clients.
• 2+ years litigation secretarial experience.
• Knowledge of iManage and Outlook is a plus.
• Must successfully pass a background and drug screen.

What we offer you:

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision
• HSA and FSA plans available for employees and dependents
• Work-life balance
• Generous PTO policy
• 401K plan including a 3% Employer Safe Harbor contribution
• 1.5% Profit Sharing contribution
• Firm paid life insurance and long-term disability
• Employee Assistance Program
• Year-end bonuses and referral fee programs
• Regular firmwide socials and events

EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.