Legal Secretary

Bowles Rice LLP; Canonsburg (Washington County); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

401(k)

Profit sharing

Professional work environment

Job summary

Bowles Rice LLP seeks a detail-oriented legal secretary to coordinate residential and/or commercial real estate transactions from contract to closing. You will communicate with buyers, sellers, lenders, title companies, and attorneys, and schedule closings to ensure timely completion.

You will review contracts and closing documents, obtain and organize required materials, and maintain accurate client files within a professional, collaborative team.

Qualifications

• Previous experience in real estate closings, title services, or a law firm preferred.
• Knowledge of residential/commercial real estate transactions and closing procedures.
• Experience with real estate software.
• Strong organization, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office and electronic document management systems.
• Ability to work independently and collaboratively in a fast-paced environment.
• Professionalism, discretion, and commitment to client confidentiality.

Responsibilities

• Coordinate real estate transactions from contract execution through closing
• Communicate with buyers, sellers, real estate agents, lenders, title companies, and other attorneys
• Schedule closings and manage deadlines to ensure timely completion of transactions
• Review and/or draft contracts, title commitments, settlement statements, and closing documents for accuracy
• Obtain, track, and organize required transaction documents, e.g., mortgage and payoff statements, property taxes, closing packages, corporate due diligence, etc.
• Coordinate the disbursement of closing funds in accordance with firm procedures and applicable requirements
• Maintain accurate client files and update case management systems
• Follow up with all parties to resolve outstanding issues before closing
• Provide professional, responsive, and courteous service to clients throughout the closing process

Skills

Real estate closings

Attention to detail

Time management

Communication skills

Tools

Real estate software

Job description

Bowles Rice has a rewarding career opportunity. We are seeking a detail-oriented, organized, and dependable legal secretary to join our team. Under the guidance of a talented group of attorneys and title agents, the ideal candidate will coordinate residential and/or commercial real estate transactions, communicate with clients and lenders, prepare closing documentation, and ensure that transactions proceed smoothly and efficiently from contract to closing.

Key Responsibilities

• Coordinate real estate transactions from contract execution through closing
• Communicate with buyers, sellers, real estate agents, lenders, title companies, and other attorneys
• Schedule closings and manage deadlines to ensure timely completion of transactions
• Review and/or draft contracts, title commitments, settlement statements, and closing documents for accuracy
• Obtain, track, and organize required transaction documents, e.g., mortgage and payoff statements, property taxes, closing packages, corporate due diligence, etc.
• Coordinate the disbursement of closing funds in accordance with firm procedures and applicable requirements
• Maintain accurate client files and update case management systems
• Follow up with all parties to resolve outstanding issues before closing
• Provide professional, responsive, and courteous service to clients throughout the closing process

Qualifications

• Previous experience in real estate closings, title services, or a law firm preferred
• Knowledge of residential/commercial real estate transactions and closing procedures
• Experience with real estate software
• Strong organization, time-management, and multitasking skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Proficiency in Microsoft Office and electronic document management systems
• Ability to work independently and collaboratively in a fast-paced environment
• Professionalism, discretion, and commitment to client confidentiality

You must be able to pass all background screening, including criminal. An excellent benefits package includes health insurance, 401(k), profit sharing, and a professional work environment where your contributions are valued and appreciated.

Bowles Rice LLP is an Equal Opportunity Employer.