Legal Assistant / Paralegal

Keysight Technologies SAles Spain SL.; San Francisco (CA); On-site; USD 86,310 - 143,840; Full time

Benefits offered by this job

Medical, dental and vision

401(k) Plan

Flexible Time Off, Paid Holidays

Tuition Reimbursement

Job summary

A leading technology firm in California is seeking an experienced executive support professional to assist the Global Tax team. Responsibilities include managing tax controversies, preparing documents, and collaborating with various stakeholders. Candidates should have at least 7 years of experience in a professional services environment, strong communication skills, and a high attention to detail. This role offers a competitive salary and comprehensive benefits, including a bonus program and flexible time off.

Qualifications

• 7+ years of relevant experience in a legal or professional services environment.
• Exceptional ability to juggle multiple tasks and demands with minimal supervision.
• High level of integrity and discretion in handling confidential information.

Responsibilities

• Provide executive support to the Global Tax team, including tax disputes and compliance.
• Collaborate with cross-functional teams to manage day-to-day activities.
• Prepare and file tax protest letters and other submissions as required.
• Manage internal processes and maintain key document databases.

Skills

High attention to detail

Verbal and written communication

Collaboration and facilitation

Critical thinking

Initiative

Resourcefulness

Education

Bachelor’s degree or equivalent work experience

Job description

Overview

Keysight is at the forefront of technology innovation, delivering breakthroughs and trusted insights in electronic design, simulation, prototyping, test, manufacturing, and optimization. Our ~15,000 employees create world‑class solutions in communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor markets for customers in over 100 countries. Learn more about what we do.

Our award‑winning culture embraces a bold vision of where technology can take us and a passion for tackling challenging problems with industry‑first solutions. We believe that when people feel a sense of belonging, they can be more creative, innovative, and thrive at all points in their careers.

Responsibilities

• Provide executive support to Global Tax - a group of lawyers, economists and accountants. Including, but not limited to, support for tax disputes, mergers and acquisition, compliance and trade and customs activities.
• Collaborate closely with cross‑functional teams and external advisors to effectively manage day‑to‑day coordination of the Global Tax Teams’ respective duties.
• Manage multiple tax controversy cases simultaneously, ensuring deadlines all are met.
• Prepare and file tax protest letters, responses to information requests, and other submissions, as required.
• Implement and maintain systems for organizing Taxdeadlines and deliverables.
• Maintain and update databases of key documents for the Tax team.
• Manage internal processes across the Tax team for executing agreements, maintaining records, and coordinating with stakeholders.
• Assist with IRS, or foreign government, communications and filings including filing tax forms, transcript requests, power of attorney documents, and other relevant communications, as needed.
• Manage a broad range of complex administrative duties, such as scheduling meetings, preparing reports and meeting materials, editing documents, furnishing information, responding to routine correspondence, assisting with technical support, and processing expense reports.
• Organize complex domestic/international travel arrangements, with detailed itineraries. Coordinate flights, hotel accommodations, car service, visas, dining reservations, etc.

Qualifications

• High attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
• Must be able to work in a fast‑paced environment with demonstrated ability to juggle multiple competing tasks and demands with minimal supervision.
• Exceptional verbal and written communication and people skills, with the ability to collaborate effectively with diverse stakeholders and clients. Collaboration and facilitation skills to work with various departments and facilitate their ability to work with each other.
• Ability to work independently and with a team, and to delegate and manage resources effectively.
• Exhibit high degree of initiative and critical‑thinking skills in exercising independent judgment and making decisions in managing multiple priorities in a fast‑paced, deadline‑driven, detail‑oriented work environment.
• High level of integrity and discretion in handling confidential information.
• Self‑starter with demonstrated instances of taking initiative.
• Creative thinker who is resourceful and anticipatory of the needs of their assignments.

Experience

• Bachelor’s degree or equivalent relevant work experience preferred.
• 7+ years of relevant experience required, preferably in a legal or professional services environment.

Careers Privacy Statement ***Keysight is an Equal Opportunity Employer.***

The level of role will be based on applicable experience, education and skills; Most offers will be between the minimum and the midpoint of the Salary Range listed below.

Bay Area, CA MIN $86,310.00 - MID $115,070.00 - MAX $143,840.00

Note: For other locations, pay ranges will vary by region.

This role is eligible for Keysight Results Bonus Program.

US Employees may be eligible for the following benefits:

• Medical, dental and vision
• Health Savings Account
• Health Care and Dependent Care Flexible Spending Accounts
• Life, Accident, Disability insurance
• Business Travel Accident and Business Travel Health
• 401(k) Plan
• Flexible Time Off, Paid Holidays
• Paid Family Leave
• Discounts, Perks
• Tuition Reimbursement
• Adoption Assistance
• ESPP (Employee Stock Purchase Plan)