Legal Assistant / Paralegal

Keysight Technologies; San Francisco (CA); On-site; USD 86,310 - 143,840; Full time

Benefits offered by this job

Medical, dental and vision

Health Savings Account

401(k) Plan

Flexible Time Off

Paid Holidays

Paid Family Leave

Tuition Reimbursement

ESPP

Job summary

Keysight Technologies in the San Francisco Bay Area seeks a seasoned executive assistant to Global Tax. You will support a team of lawyers, economists and accountants, manage travel, filings and complex calendars, and liaise with internal departments and external advisors.

Ideal candidates bring 7+ years in a legal or professional services setting, exceptional discretion, and strong communication skills to handle confidential matters and tight deadlines.

Qualifications

• Bachelor's degree or equivalent relevant work experience preferred.
• 7+ years of relevant experience required, preferably in a legal or professional services environment.

Responsibilities

• Provide executive support to Global Tax, including disputes, mergers and acquisitions, compliance and trade activities.
• Coordinate day-to-day activities with cross‑functional teams and external advisors.
• Manage multiple tax controversy cases and meet deadlines.
• Prepare and file tax protest letters and information requests.
• Organize systems for tracking tax deadlines and deliverables.
• Maintain databases of Tax team documents.
• Coordinate with stakeholders on agreements, records and processes.
• Assist with IRS or foreign government filings and communications.
• Organize domestic and international travel with detailed itineraries.

Skills

Attention to detail

Fast-paced environment

Verbal and written communication

Collaborative

Independent and team

Initiative

Discretion

Time management

Education

Bachelor's degree or equivalent

Job description

Overview

Keysight is at the forefront of technology innovation, delivering breakthroughs and trusted insights in electronic design, simulation, prototyping, test, manufacturing, and optimization. Our ~15,000 employees create world-class solutions in communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor markets for customers in over 100 countries. Learn more about what we do.

Our award‑winning culture embraces a bold vision of where technology can take us and a passion for tackling challenging problems with industry‑first solutions. We believe that when people feel a sense of belonging, they can be more creative, innovative, and thrive at all points in their careers.

Responsibilities

• Provide executive support to Global Tax – a group of lawyers, economists and accountants. Including, but not limited to, support for tax disputes, mergers and acquisition, compliance and trade and customs activities.
• Collaborate closely with cross‑functional teams and external advisors to effectively manage day‑to‑day coordination of the Global Tax Teams' respective duties.
• Manage multiple tax controversy cases simultaneously, ensuring deadlines all are met.
• Prepare and file tax protest letters, responses to information requests, and other submissions, as required.
• Implement and maintain systems for organizing Tax deadlines and deliverables.
• Maintain and update databases of key documents for the Tax team.
• Manage internal processes across the Tax team for executing agreements, maintaining records, and coordinating with stakeholders.
• Assist with IRS, or foreign government, communications and filings including filing tax forms, transcript requests, power of attorney documents, and other relevant communications, as needed.
• Manage a broad range of complex administrative duties, such as scheduling meetings, preparing reports and meeting materials, editing documents, furnishing information, responding to routine correspondence, assisting with technical support, and processing expense reports.
• Organize complex domestic/international travel arrangements, with detailed itineraries. Coordinate flights, hotel accommodations, car service, visas, dining reservations, etc.

Qualifications

• High attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
• Must be able to work in a fast‑paced environment with demonstrated ability to juggle multiple competing tasks and demands with minimal supervision.
• Exceptional verbal and written communication and people skills, with the ability to collaborate effectively with diverse stakeholders and clients. Collaboration and facilitation skills to work with various departments and facilitate their ability to work with each other.
• Ability to work independently and with a team, and to delegate and manage resources effectively.
• Exhibit high degree of initiative and critical‑thinking skills in exercising independent judgment and making decisions in managing multiple priorities in a fast‑paced, deadline‑driven, detail‑oriented work environment.
• High level of integrity and discretion in handling confidential information.
• Self‑starter with demonstrated instances of taking initiative.
• Creative thinker who is resourceful and anticipatory of the needs of their assignments.

Experience

• Bachelor's degree or equivalent relevant work experience preferred.
• 7+ years of relevant experience required, preferably in a legal or professional services environment.

Benefits

US Employees may be eligible for the following benefits:

• Medical, dental and vision
• Health Savings Account
• Health Care and Dependent Care Flexible Spending Accounts
• Life, Accident, Disability insurance
• Business Travel Accident and Business Travel Health
• 401(k) Plan
• Flexible Time Off, Paid Holidays
• Paid Family Leave
• Discounts, Perks
• Tuition Reimbursement
• Adoption Assistance
• ESPP (Employee Stock Purchase Plan)

Note

For other locations, pay ranges will vary by region. This role is eligible for Keysight Results Bonus Program. Bay Area, CA MIN $86,310.00-MID $115,070.00- MAX $143,840.00.

Careers Privacy Statement

***Keysight is an Equal Opportunity Employer.***