Legal Assistant Paralegal

Kelly Hart & Hallman LLP; Fort Worth (TX); On-site; USD 40,000 - 56,000; Full time

Job summary

Kelly Hart & Hallman LLP is seeking a capable legal assistant to manage docketing for litigation teams, prepare for hearings, and support multiple attorneys with paralegal tasks. The role requires strong typing, confidentiality, and proficiency with core office and legal software.

The position involves handling discovery, electronic filing, and document production, as well as coordinating meetings, calendars, and client communications. A fast-paced environment demands accuracy and discretion.

Qualifications

• Minimum three years of legal secretarial or paralegal experience.
• Typing skills of 65 wpm.
• Proficiency with Word, PowerPoint, Excel, pdfDocs, iManage (or similar database platform), Westlaw; and 3E (or similar time entry software).
• Ability to maintain confidentiality and discretion.
• Ability to multi-task and handle shifting priorities in a fast-paced and time-sensitive environment.
• Ability to follow directions.

Responsibilities

• Daily management of docketing for litigation teams.
• Familiarity with the Texas Rules of Civil Procedure and deadlines therein.
• Daily management of litigation deadlines.
• Manage discovery documents in e-discovery software (Relativity).
• Prepare materials for attorneys’ hearings, depositions, and trials.
• Proficient use of trial presentation software (OnCue).
• Provides support to multiple attorneys.
• Trains and supervises an assistant/legal secretary.
• Reviewing, filing, and circulating correspondence and legal documents to attorneys and client representatives.
• Electronic filing with Courts and administrative agencies.
• Reviews and edits documents for accuracy.
• Handles telephone for attorneys.
• Schedules and arranges meetings and conferences and notifies parties.
• Assists with attorneys' timekeeping.
• Establishes and revises forms, procedures, formats, and standards for documents.
• Schedules and maintains appointments and calendars.
• Coordinate client gatherings.
• Update client lists and trial calendars.
• Conducting research on individuals and companies involved in cases.
• Compiling, organizing, and indexing documentary evidence.
• Assisting attorneys with electronic document review and production.
• Coordinating document production, including Bates labeling, scanning, and loading into Relativity or other eDiscovery platform.
• Assisting attorneys with preparation for depositions and evidentiary hearings.
• Coordinating service of process for citations, summonses, and subpoenas.
• Organizing, reviewing, and managing deposition transcripts and exhibits.
• Preparing documents as requested by attorneys, including pleadings, motions, proposed orders, and all forms of written discovery.
• Proofreading and cite-checking motions and briefs, and compiling and organizing supporting evidence.
• Filing documents with state and federal courts in paper or electronic format, as necessary, in compliance with state, federal, and local rules.
• Assisting attorneys at hearings and trial with presentation of evidence using PowerPoint and OnCue.
• Assisting attorneys with trial preparation, including compiling trial exhibits, preparing witness files/notebooks, preparing trial notebooks, coordinating fact and expert witnesses, and serving as court liaison.
• Calculating and maintaining docket/calendar entries with deadlines set forth by court, Rules of Civil Procedure, and Client.
• Remaining current on changes in state, federal, and local rules and practices.
• Other tasks as assigned.

Skills

Legal secretarial

Paralegal duties

Docket management

Multi-attorney support

Tools

Word

PowerPoint

Excel

pdfDocs

iManage

Westlaw

3E

Job description

The legal assistant position is a non-exempt position which reports to multiple attorneys in addition to the human resources director.The employee in this job performs a variety of legal secretarial and paralegal duties.The work requires knowledge of legal, secretarial, paralegal, and office practices in a wide range of practice groups.

PRIMARY RESPONSIBILITIES:

• Daily management of docketing for litigation teams
• Familiarity with the Texas Rules of Civil Procedure and deadlines therein
• Daily management of litigation deadlines
• Manage discovery documents in e-discovery software (i.e., Relativity)
• Prepare materials for attorneys’ success at hearings, depositions, and trials
• Proficient use of trial presentation software (i.e., OnCue)

ADDITIONAL RESPONSIBILITIES (including but not limited to):

• Provides support to multiple attorneys
• Trains and supervises an assistant/legal secretary
• Responsible for reviewing, filing, and circulating incoming and outgoing correspondence and legal documents to assigned attorneys and client representatives
• Responsible for electronic filing with Courts and administrative agencies
• Reviews and edits documents for accuracy
• Handles telephone for attorneys
• Schedules and arranges meetings and conferences and notifies the appropriate parties
• Assists with attorneys' timekeeping
• Establishes and revises forms, procedures, formats, and standards for documents
• Schedules and maintains appointments and calendars
• Coordinate client gatherings
• Update client lists and trial calendars
• Conducting research on individuals and companies involved in cases
• Compiling, organizing, and indexing documentary evidence
• Assisting attorneys with electronic document review and production
• Coordinating document production, including bates labeling, scanning, and loading documents into Relativity or other eDiscovery platform
• Assisting attorneys with preparation for depositions and evidentiary hearings
• Coordinating service of process for citations, summonses, and subpoenas
• Organizing, reviewing, and managing deposition transcripts and exhibits
• Preparing documents as requested by attorneys, including pleadings, motions, proposed orders, and all forms of written discovery
• Proofreading and cite-checking motions and briefs, and compiling and organizing supporting evidence
• Filing documents with state and federal courts in paper or electronic format, as necessary, in compliance with state, federal, and local rules
• Assisting attorneys at hearings and trial with presentation of evidence using PowerPoint and OnCue
• Assisting attorneys with trial preparation, including compiling trial exhibits, preparing witness files/notebooks, preparing trial notebooks, coordinating fact and expert witnesses, and serving as court liaison
• Calculating and maintaining docket/calendar entries with deadlines set forth by court, Rules of Civil Procedure, and Client
• Remaining current on changes in state, federal, and local rules and practices
• Other tasks as assigned

REQUIREMENTS:

• Minimum three years of legal secretarial or paralegal experience
• Typing skills of 65 wpm
• Thorough knowledge of software such as Word, PowerPoint, Excel, pdfDocs, iManage (or similar database platform),Westlaw; and 3E (or similar time entry software)
• Ability to maintain confidentiality and discretion
• Ability to multi-task and handle shifting priorities in a fast-paced and time-sensitive environment
• Ability to manage interactions with clients, attorneys, and other staff members in a professional and courteous manner
• Ability to follow directions

ESSENTIAL FUNCTIONS:

• Type correspondence, pleadings, and briefs
• Organize and maintain electronic files of records and correspondence of a routine nature
• Maintain calendar, schedule appointments and meeting rooms
• Answer telephone, screen callers, relay messages, and greet visitors
• Operate office equipment such as photocopier and scanner
• Exercise discretion and good judgment over work priorities, and maintain positive relationships with clients, attorneys, paralegals, and other administrative staff
• Maintain an organized, neat, and clean work area
• Regular, on-time attendance
• Prioritize and manage assignments and deadlines
• Manage and organize discovery and other materials
• Assist attorneys with preparation for trial and hearings