Legal Assistant - MI

Quintairos, Prieto, Wood & Boyer, P.A.; Kalamazoo (AR); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) is seeking a legal assistant with litigation experience to support a fast-paced civil defense practice. The role offers a flexible work environment and remote options, with responsibilities including filing pleadings, docketing, and client coordination.

The ideal candidate will have 3+ years in a legal assistant role, strong organizational and communication skills, and proficiency with Microsoft Office. A high school diploma or equivalent is required.

Qualifications

• 3+ years of legal assistant experience supporting litigators in civil defense in a high-volume environment.
• MI State and Federal Court filing including E-Filing experience required.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook) required.
• Requires critical thinking, strong communication, organizational skills and ability to work with minimal supervision.
• High School Diploma or equivalent required.

Responsibilities

• File and circulate pleadings in state and federal court.
• Maintain docketing for attorneys and track deadlines.
• Provide admin support including processing invoices and coordinating depositions.
• Assist with opening new files and gathering client information.
• Manage attorney schedules and coordinate travel and meetings.
• Prepare correspondence and other written documents under attorney direction.
• Track subpoenas and information requests and ensure file organization.
• Monitor files and escalate issues to attorneys as needed.

Skills

Litigation support

Detail-oriented

Communication

Education

High School diploma

Tools

Microsoft Office

Job description

Join a Team of Difference Makers

Joining Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) means becoming part of a team of difference-makers who are passionate about making a positive impact in the legal profession. Our commitment to excellence, diversity, and innovation extends to every aspect of the firm.

About the role

• The ideal candidate will have litigation experience, attention to detail, and have the desire to work in a fast-paced litigation group. Strong organizational skills a must. This is a great opportunity for candidates with a desire to work in a new, dynamic, growing office of a national firm. Flexible work environment and remote options available.

What you’ll do

• Filing and circulation of pleadings in both state and federal court.
• Maintain docketing for attorneys including assisting with calculation of court and discovery deadlines in accordance with state and federal rules.
• Provide administrative support to attorneys assisting with processing invoices, coordinating scheduling of depositions, and ensuring compliance with client preferences and guidelines.
• Assist with opening new files including assisting with collection of preliminary documents and information from clients and obtaining all necessary information from clients to open new files.
• Assist attorneys with management of schedules including providing support coordinating travel, assisting with scheduling meetings, and managing attorney schedules.
• Under attorney direction prepare correspondence and other written documents.
• Prepare and handle tracking and disposition of subpoenas or other requests for information.
• Assure organization of files including maintenance and management.
• Monitor files and elevate issues requiring attorney involvement.

Qualifications

• 3+ years of prior legal assistant experience supportinglitigators incivil defense in a high-volume, fast-paced law firm environment.
• MI State and Federal Court filing including E-Filing experience required.
• Proficiency in Microsoft Office applications such as Excel, Word, Power Point and Outlook required.
• Requires critical thinking skills, superior communication and organizational skills, decisive judgment, high attention to detail, and the ability to work with minimal supervision.
• High School Diploma or its equivalent required.

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