Legal Assistant Litigation

Law Firm; Troy (MI); On-site; USD 38,000 - 54,000; Full time

Job summary

The Law Firm in Ann Arbor is seeking a litigation legal assistant to support attorneys and staff with detail-oriented administrative tasks, calendar management, and document preparation.

Duties include drafting correspondence, maintaining filing systems, e-filing, handling client interactions, billing, and coordinating depositions and travel. Candidates should have 1–2 years in a law office and strong proofreading and interpersonal skills.

Qualifications

• Ability to read and write for proofreading routine law office correspondence and legal matters.
• Transcribe legal documents and correspondence at approximately 70 wpm.
• 1–2 years of legal office experience.
• Strong organization and multitasking abilities.
• Excellent interpersonal and communication skills.

Responsibilities

• Support attorneys and staff with administrative tasks.
• Operate office equipment and transcribe dictation.
• Draft correspondence, memoranda and other legal documents.
• Communicate with attorneys and clients via email, fax, or phone.
• Manage attorney calendar, conferences, depositions and travel.
• File documents electronically in a timely manner.
• Process bills and manage attorney expenses.
• Open new files and conduct conflict checks.

Skills

Interpersonal communication

Proofreading

Organization

Time management

Transcription 70 wpm

Legal terminology

Education

High school diploma or equivalent

Job description

Job Description

Job Description

A nationally recognized law firm has an immediate ** litigation legal assistant** opening in its Ann Arbor office.

We offer a competitive benefits package including medical, dental, vision, 401K, profit sharing and much more!

** Essential Duties and Responsibilities:**

• 1. Support clients, attorneys and other staff members by performing an administrative role and handling detail-oriented and critical tasks;
• 2. Operate a computer, word processor and typewriter, transcribe dictation, photocopier, fax machine, telephone and other office equipment;
• 3. Draft correspondence, memoranda and other legal documents;
• 4. Communicate with attorneys and clients via email, fax and/or telephone;
• 5. Screen telephone calls and record messages;
• 6. Read, sort and date incoming mail. Ensure that outgoing mail is timely delivered. If necessary, route mail to specific service and follow-up on timely delivery;
• 7. Open new files, requests conflict of interest checks and maintain all client and general files, maintain records and filing systems. Conduct periodic review for possible storage of older files, prepare files to be closed;
• 8. Receive clients and visitors, maintain good public relations with clients, observe confidentiality of attorney-client relationship;
• 9. Process bills, proof billing sheets, review and edit bills;
• 10. Manage attorney expenses;
• 11. Work closely with administrative support staff (word processing, receptionists, etc.);
• 12. Perform overload typing, filing or photocopying as time permits and as requested by other attorneys or the personnel director;
• 13. Maintain attorney calendar by planning and scheduling conferences, teleconferences, depositions, and travel; recording and monitoring legal matters, fines, and filing requirements, monitoring evidence-gathering, anticipating changes in litigation or transaction preparation requirements. Maintain deadline reminder systems;
• 14. Manage the e-filing of documents in a timely manner;
• 15. Represents attorney by communicating and obtaining information, follow-up on delegated assignments, knowing when to act and when to refer matters to attorney.

** Qualifications, Skills and Abilities Required:**

• 1. Possess the ability to read and write in order to proofread typed material for grammatical, typographical or spelling errors of routine law office correspondence and legal case matters;
• 2. Perform non-complex arithmetic calculations when verifying calculations on forms and documents, at a level normally acquired through completion of high school or equivalent;
• 3. Have approximately one to two years with the job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision;
• 4. Possess the ability to transcribe legal documents, correspondence and reports from rough draft, or transcription at a level of 70 wpm;
• 5. Possess the ability to organize and prioritize numerous tasks and complete them under time constraints;
• 6. Possess interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact;
• 7. Possess interpersonal skills necessary in order to communicate by telephone and provide information with ordinary courtesy and tact;
• 8. Possess the ability to be detail-oriented and handle multiple tasks simultaneously;
• 9. Possess the ability to organize and prioritize numerous tasks and distribute work to ensure completion under prescribed constraints;

Company Description

The firm has multiple offices in the US employing the best technology, processes and people, for the express purpose of providing excellent service and results for clients. We would love to consider how we can work together!