Legal Assistant Litigation

Law Firm; Town of Florida (NY); On-site; USD 48,000 - 64,000; Full time

Job summary

Law Firm in Florida is seeking a highly organized Litigation Assistant to manage our high-volume court calendar and scheduling operations, coordinating with attorneys, opposing counsel, court reporters, and judicial assistants.

The ideal candidate will have 5+ years in a Florida litigation support role, familiarity with Dade County and Broward County MAP and CMS, the Florida E-Filing Portal, and strong organizational and communication skills to draft notices and ensure timely filings.

Qualifications

• Minimum of 5 years of dedicated experience as a litigation assistant or legal secretary in Florida.
• Proven track record of employment stability and longevity with prior firms.
• Experience navigating Dade County (Miami-Dade) and Broward County Court MAP and CMS systems and the Florida E-Filing Portal.
• Strong working knowledge of Florida Rules of Civil Procedure regarding deadlines and notices.

Responsibilities

• Calendar Management: own the firm's high-volume litigation calendar and resolve conflicts.
• Coordinating Depositions & Hearings with judges, opposing counsel, and court reporters.
• Persistent Follow-Up on scheduling requests and timely responses.
• Drafting Legal Documents: Notices of Hearing and Notices of Deposition in compliance with rules.
• Professional Correspondence to judicial assistants and opposing counsel.
• E-Filing: file notices and documents through the Florida Court's E-Filing Portal.

Skills

Litigation scheduling

Organizational skills

Communication

Job stability

Tools

MAP CMS (Dade/Broward)

Florida E-Filing Portal

Job description

Job Description

Our fast-paced litigation firm is seeking a highly organized, proactive, and detail-oriented Litigation Assistant to manage our high-volume court calendar and scheduling operations. The ideal candidate will be a master coordinator, capable of seamlessly balancing the schedules of our attorneys, opposing counsel, court reporters, and judicial assistants without conflict.

Because we handle a substantial caseload, this role requires a professional who thrives on consistent follow-up, possesses a deep understanding of local court procedures, and can independently draft precise, rules-compliant legal notices. We value stability and dedication; we are looking for a long-term team member to grow with our practice.

Key Responsibilities

• Calendar Management: Take full ownership of the firm’s high-volume litigation calendar. Proactively identify and resolve potential scheduling conflicts to maximize attorney efficiency.
• Coordinating Depositions & Hearings: Act as the primary liaison to schedule depositions and hearings. Coordinate directly with judicial assistants, opposing counsel, and court reporting agencies.
• Persistent Follow-Up: Monitor outstanding scheduling requests. Execute consistent, frequent, and professional follow-ups when opposing counsel or third parties fail to respond timely.
• Drafting Legal Documents: Prepare and finalize Notices of Hearing and Notices of Deposition that strictly comply with the Florida Rules of Civil Procedure.
• Professional Correspondence: Compose clear, effective, and persuasive email correspondence communicating the firm’s scheduling needs to judicial assistants and opposing counsel.
• E-Filing: Efficiently file notices and legal documents through the Florida Court's E-Filing Portal.

Position Requirements

• Experience & Longevity: Minimum of 5 years of dedicated experience as a litigation assistant or legal secretary in Florida. A proven track record of employment stability and longevity with prior firms is strictly required. Candidates with a history of frequent job-hopping will not be considered.
• System Proficiency: Proven, hands-on experience navigating the Dade County (Miami-Dade) and Broward County Court MAP and CMS systems, as well as the Florida E-Filing Portal.
• Organizational Skills: Exceptional organizational ability with a proven track record of managing high-volume tasks without letting details slip through the cracks.
• Communication: Elite verbal and written communication skills; ability to maintain a professional, firm, yet polite demeanor in all correspondence.
• Procedural Knowledge: Strong working knowledge of Florida Rules of Civil Procedure regarding deadlines and notice requirements.