Legal Assistant (Workers' Compensation) (Palm Beach Gardens, FL)

Vaughan McLean; Gillette (WY); On-site; USD 22,000 - 29,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Vaughan McLean in Palm Beach Gardens, FL seeks a detail-oriented Legal Assistant for our Workers' Compensation team. You will support the legal secretaries with document drafting, e-filing, calendar management, and client communications to keep cases moving smoothly.

The role requires 1–3 years of relevant experience, proficiency with Microsoft Office and legal case management systems, and a solid understanding of Florida workers' compensation terminology and deadlines.

Qualifications

• 1–3 years of secretarial or administrative experience.
• Proficiency in Microsoft Office and familiarity with legal case management systems.
• Knowledge of Florida workers' compensation terminology, legal procedures and deadlines.
• Strong verbal and written communication skills.
• Experience with ProLaw and iManage is a plus.

Responsibilities

• Document management: draft, format, and proofread standard correspondence, petitions, motions, and discovery requests.
• E-filing: handle electronic filing and coordinate with JCC offices when applicable.
• Calendar management: maintain attorney calendars, schedule depositions, mediations, client appointments, and hearings.
• Client & provider communication: answer phones, field inquiries from clients, medical providers, and adjusters, relay updates.
• File organization: maintain physical and electronic case files and update case management software.

Skills

Legal terminology

Communication

Time management

Tools

ProLaw

iManage

Microsoft Office

Job description

Legal Assistant (Workers' Compensation) (Palm Beach Gardens, FL)

Vaughan McLean is seeking a detail-oriented Legal Secretary to support our workers' compensation practice group. The ideal candidate manages fast-paced administrative tasks, communicates professionally with employers and insurance carriers, and keeps case files organized from intake to resolution.

Key Responsibilities:

• Document Management: Draft, format, and proof read standard correspondence, petitions, motions, and discovery requests.
• E-Filing: Handle electronic filing of documents through state systems and coordinate with the Judge of Compensation Claims (JCC) offices where applicable.
• Calendar Management: Maintain attorney calendars, schedule depositions, mediations, client appointments, and hearings.
• Client & Provider Communication: Answer telephone lines, field inquiries from clients, medical providers, and adjusters, and relay critical updates.
• File Organization: Maintain physical and electronic case files, log incoming medical records and bills, and update the firm’s case management software.

Qualifications:

• Experience: Minimum of 1–3 years of secretarial or administrative experience, ideally within a Florida law firm (workers' compensation or insurance defense preferred).
• Technical Skills: Proficiency in Microsoft Office Suite and familiarity with legal case management systems.
• Knowledge: Basic understanding of Florida workers' compensation terminology, legal procedures, and deadlines.
• Communication Skills: Strong verbal and written communication skills;
• Experience with case management systems such has ProLaw and iManage is a plus .

Pay:

Starting from $18.50 per hour depending upon experience.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location:

In person

This is a non-management position
This is a full time position