Legal Assistant I / Bilingual Receptionist

State of North Carolina - Judicial Branch; North Carolina; On-site; USD 39,000 - 56,000; Full time

Job summary

The State of North Carolina - Judicial Branch, Office of the Public Defender, Mecklenburg County, seeks a Legal Assistant I (S) to support a busy front desk and filing area. You will handle multi-line calls, greet visitors, and maintain records with accuracy.

Fluency in English and Spanish is preferred, and you will work in a fast-paced legal office. This time-limited, grant-funded role runs through June 30, 2027, with competitive benefits and the chance to support court operations while gaining

Qualifications

• Strong knowledge of office practices, grammar, and punctuation.
• Experience with Microsoft Office suite and Outlook required.
• Ability to type accurately and manage multiple tasks.

Responsibilities

• Answer a multi-line telephone system and route calls appropriately.
• Greet visitors and direct them to the correct staff or records.
• Perform daily filing and maintain organized office documentation.
• Screen communications and route or respond as needed.

Skills

Office administration

Microsoft Word

Microsoft Excel

Microsoft Outlook

Typing

Education

High school diploma or equivalent

Secretarial Science or Business Administration associate degree

Tools

Cisco Phone System

Copiers

Job description

AgencyIndigent Defense ServicesDivisionPublic Defender 26 DistrictJob Classification TitleLegal Assistant I (S)Position Number60008395GradeJB11About UsDO YOUR CAREER JUSTICE! Each and every day, North Carolina's courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.Description of WorkKnowledge Skills and Abilities/Management PreferencesSALARY RANGE: $38,763.00 - $55,749.00This position is time-limited, grant funded, full time. Funding for this position will end on June 30, 2027.The Office of the Public Defender, Mecklenburg County is seeking a qualified individual to perform a variety of duties including, but not limited to, answering multi-line telephone, greeting and assisting visitors and staff, and daily filing. A successful candidate will be a highly motivated self-starter with strong oral and written communication skills. We are seeking someone who speaks English and Spanish fluently and enjoys a challenge while assisting persons over the telephone and in person.Knowledge, Skills and Abilities / Competencies:Knowledge of: office practices and procedures; grammar and punctuation; commonly used rules, procedures and recurring assignments: examples include operate Microsoft Office products, Cisco Phone System, and copiers; legal terms and forms. office practices and procedures; legal terminology; grammar and punctuation; legal forms for orders, judgments, and other documents; commonly used rules, procedures, or methods to perform limited, recurring assignments such as operate computer, printer, switchboard, and copiers.Skill in: Microsoft Word, Excel, and Outlook; typing with accuracy and speed; and answering a multi-line telephone system.Ability to: screen communications based on content, handle independently or route to proper destination; type with accuracy and speed required by the hiring authority; use software available in the local office; take dictation and type from dictating equipment; spell accurately; learn specific rules and regulations relating to verifying, processing, and maintaining records and documents; use judgment in organizing and establishing document format; learn legal terminology, legal formats for orders, judgments; develop a general knowledge of the roles and mission of the office and its relationship to other judicial offices, give basis information and instructions regarding programs or office procedures in response to inquiries.Supplemental and Contact Information:INSTRUCTIONS:Applicants must complete an on-line application by clicking the above APPLY link. Mailed or faxed applications will not be accepted.Before applying, please read the Online Employment Application Guide for instructions on creating your profile and applying for specific postings.It is important your application includes all of your relevant education and work experience and that you answer all questions associated with the application to receive proper credit. Résumés are not accepted in lieu of fully completed applications.*NOTE* Many job postings require certain documents be attached to an application. Verify your application is complete and uploaded documents are attached to your application before submitting it. Applications may not be altered after they have been submitted.All NC Judicial Branch agencies are Equal Opportunity Employers.The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility.Charmaine J. LeeksNC Administrative Office of the CourtsHuman Resources Divisionhttps://www.nccourts.gov/about/about-judicial-branch/careersMinimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High school graduation or equivalent and two years of administrative office experience; or completion of a one-year Secretarial Science or Business Administration associate degree program and one year of responsible office administrative experience; or an equivalent combination of education and experience.Management prefers candidates with experience as a legal assistant with knowledge of court procedures; considerable experience with Microsoft Office products and Outlook is desired.Attach cover letter and résumé.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Charmaine James LeeksEmail:[e-mail]