Legal Assistant I

Pennsylvania Office of Attorney General; Harrisburg (Dauphin County); Hybrid; USD 39,000 - 46,000; Full time

Job summary

A leading government agency seeks a full-time Legal Assistant I in Harrisburg, providing essential clerical support for the Civil Law Division. The role requires managing case files, typing documents, and assisting attorneys with various tasks. Candidates must have significant clerical experience and strong typing skills.

Benefits

Health and life insurance benefits

Leave and holiday entitlements

Overtime compensation if authorized

Qualifications

• Three years of responsible clerical, enforcement, or investigative work required.
• One year of office experience required.

Responsibilities

• Typing and proofreading legal documents and correspondence.
• Managing case files and electronically filing documents.
• Assisting with scheduling, travel arrangements, and front desk duties.

Skills

Skilled typing

Proofreading

Data entry

Job description

Section: Attorney Resource Center/Civil Law Division

Class: Legal Assistant I

Location: Harrisburg

Telework: This position will report to the headquarters location a minimum of 2 days per week. You may have the opportunity to telework the remainder of the week, if desired (candidates must have a computer/laptop and internet access) and based on business need. During the 6-month probationary period, no telework options are available.

Position Type: Full-time, Non-civil service, Union

Work Hours: 8:30 – 5:00

Salary Range: Starting salary of $39,785

This position is designated as a Confidential Position. Employees in confidential positions are not eligible for union membership and do not pay union dues, do not accrue seniority, and do not receive union representation regarding discipline, classification, or other matters. They do receive general salary adjustments as per the applicable bargaining agreement, health and life insurance benefits, leave and holiday entitlements, and, if authorized, overtime compensation.

Basic Function:

The primary role of this position is to support the Civil Law Division. Assignments are received through the Attorney Resource Center (ARC) Ticketing system from Civil Law Division attorneys and investigators. Work involves legal clerical activities performed with independent judgment. Skilled typing and processing of legal documents are required.

This position provides clerical support to all sections within the Civil Law Division involved in representing Commonwealth agencies, officials, and employees in federal, state, circuit courts, and the Supreme Court of the United States. Cases involve issues such as federal constitutional, federal statutory, state statutory, common law, tort, tax, and bankruptcy claims and appeals.

Responsibilities include:

• Typing documents from handwritten drafts, oral or taped dictation, or original source documents into draft or final form
• Proofreading documents and correspondence for grammatical accuracy, completeness, consistency, and adherence to agency rules
• Managing case files, including opening, maintaining, closing, and archiving cases
• Electronically filing documents in Pennsylvania and federal courts
• Assisting with legal document pick-up and delivery
• Data entry and retrieval in computer systems
• Making travel arrangements for attorneys and subpoenaed witnesses
• Processing incoming mail efficiently
• Drafting correspondence
• Creating standard pleadings and documents using templates
• Printing, scanning, copying documents
• Scheduling depositions, court reporters, and conference rooms
• Providing front desk assistance and greeting visitors
• Operating computers, scanners, printers, copiers, and fax machines
• Performing other duties as required

Minimum Qualifications:

• Three years of responsible clerical, enforcement, or investigative work OR
• Any equivalent combination of experience and training

Plus:

• At least one year of experience working in an office environment