Legal Assistant, HSC - 500878

utoledo.edu; Toledo (OH); On-site; USD 40,000 - 60,000; Full time

Job summary

The University of Toledo is hiring a Legal Assistant for the Health Science Campus in Toledo, OH. This full-time position provides key support to legal staff, including preparing legal documents, managing cases, and handling confidential information. Candidates must have an associate’s degree in legal studies and prefer experience in a legal environment. Exceptional communication and interpersonal skills are essential. The role also requires proficiency with Microsoft Office software. The workplace promotes a tobacco-free environment and values diversity, offering equal opportunity for all applicants.

Qualifications

• Minimum of one year working in a law office/legal environment preferred.
• Experience with healthcare and/or education law strongly preferred.

Responsibilities

• Support Sr. Associate General Counsel with legal documents and correspondence.
• Manage legal files and provide information and direction to others.

Skills

Exceptional interpersonal skills

Ability to manage confidential information

Strong communication skills

Problem-solving under pressure

Proficiency in Microsoft Word

Ability to create and edit written materials

Experience in legal management software

Education

Associate’s degree in legal studies

Tools

Microsoft Excel

Microsoft Outlook

Adobe Pro

Job description

Job no: 500878 Work type: Staff - Full-Time Location: Health Science Campus Support Toledo, OH Categories: Full-Time, None, Legal

Title: Legal Assistant, HSC

Department Org: Office Of Legal Affairs - 104890

Employee Classification: U1 - Unclassified PSA FT

Bargaining Unit: Professional Staff Association

Shift: 1

Start Time: 8:15 End Time: 5:00

Job Description

This role directly supports the Sr. Associate General Counsel, Sr. Associate General Counsel- Healthcare, the Contract Compliance Officer, and the Legal Nurse Specialist performing a variety of duties such as preparing legal documents and correspondence, docketing cases, managing all legal files and providing information and direction to others. This position allows access to and deals with highly confidential information related to litigation, legal issues, strategies, and positions related to the University and its subsidiaries, including labor unions of The University of Toledo.

Minimum Qualifications

• A minimum of an associate’s degree in legal studies is required or a combination of applicable experience and education in lieu of higher education.
• Minimum of one year working in a law office/legal environment preferred.
• Experience with healthcare and/or education law strongly preferred.

Preferred Qualifications

• Must have exceptional interpersonal skills and the ability to foster positive working relationships across departments are essential.
• Must be able to navigate complex interpersonal dynamics with tact and professionalism.
• Must be able to solve problems and handle responsibilities under pressure. Ability to act independently, have good judgment and work with minimal supervision. Must be able to handle multiple tasks in an organized manner. Must be proactive in seeking out sources for instruction.
• Must be familiar with a broad range of legal terminology. Knowledge of brief writing and citations.
• Must have strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Ability to use diplomacy and discretion in giving out information and in referring and directing callers and visitors.
• Must be able to manage confidential information and communications while maintaining confidentiality and discretion at all times.
• Must have excellent computer skills, including Microsoft Word, Excel, Outlook, Adobe Pro, etc.
• Preferred experience in legal management software.
• Must have ability to create, compose and edit written materials.

Conditions of Employment

To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.

Equal Employment Opportunity Statement

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance [e-mail] or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.

Advertised: 30 Apr 2026 Eastern Daylight Time Applications close:

Main Campus

Center for Administrative Support

Hours: 8:30 a.m. to 5 p.m.

Phone: [phone]

Fax: [phone]

[e-mail]