Legal Assistant - Foreclosure Support

Diaz Anselmo & Associates P.A.; Plantation (FL); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Competitive salary based on experience

Health, dental, and vision insurance

401(k) plan with company match

Generous PTO and holidays

Career growth and professional dev

Job summary

Diaz Anselmo & Associates P.A. in Plantation, FL seeks a dependable Foreclosure Administrative Assistant to support the default and foreclosure team. You will manage client relationships, track file milestones, and help ensure regulatory deadlines are met.

Responsibilities include drafting documents, maintaining client communications, monitoring milestones, and assisting with audits and reports. The role requires detail-oriented multitaskers who can work independently and collaboratively in a

Qualifications

• 2+ years of administrative or support experience in default services, bankruptcy, real estate litigation, or mortgage servicing.
• familiarity with standard default timelines and investor guidelines (Fannie Mae, Freddie Mac, or FHA) is helpful.
• Proficiency with Microsoft Office (Word, Excel) and familiarity with legal case management or default servicing software.
• Clear, professional verbal and written communication skills for dealing with clients and internal teams.
• Strong attention to detail and the ability to manage multiple tasks and deadlines in a busy office.

Responsibilities

• Draft legal documents: Prepare and draft standard documents to support daily operations of the foreclosure department.
• Client communication: Act as a reliable point of contact for institutional clients via phone, email, and portals.
• Performance tracking: Monitor client scorecards and reporting schedules, helping to clear processing bottlenecks.
• Milestone monitoring: Track active files against court and client timelines to prevent delays.
• Compliance support: Assist with internal quality checks, client audits, and regulatory tasks.
• Reporting: Compile case histories and pull reports for senior leadership.
• Team collaboration: Work with attorneys, paralegals, and default staff to ensure on-time filings.
• System management: Monitor system alerts, client updates, and workflow changes.

Skills

Administrative support

Attention to detail

Communication skills

Team collaboration

Multitasking

Tools

Microsoft Office

Legal case management software

Job description

Our Plantation office is looking for a dependable and organized Foreclosure Administrative Assistant to support our default and foreclosure team. In this role, you will help manage client relationships, track file milestones, and ensure we meet important regulatory and client deadlines. You will serve as a key point of contact between our firm, mortgage servicers, and internal legal staff. If you have experience in the default servicing or legal field and are looking for a stable, growth-oriented role in a busy office, we would love to hear from you.

What You’ll Do

• Draft Legal Documents: Prepare and draft standard documents to support the daily operations of our foreclosure department.
• Client Communication: Serve as a reliable point of contact for institutional clients, answering inquiries via phone, email, and various online servicer portals.
• Performance Tracking: Monitor client scorecards and reporting schedules, helping to clear out processing bottlenecks as they arise.
• Milestone Monitoring: Keep track of active files against strict court and client timelines to ensure nothing falls through the cracks.
• Compliance Support: Assist with internal quality checks, client audits, and regulatory compliance tasks.
• Reporting: Help put together case histories and pull reports for senior leadership.
• Team Collaboration: Work closely with attorneys, paralegals, and default staff to make sure filings and tasks are completed on time.
• System Management: Monitor and respond to system alerts, client updates, and workflow change.

What We're Looking For

• Experience: 2 or more years of administrative or support experience in default services, bankruptcy, real estate litigation, or mortgage servicing.
• Industry Knowledge: Familiarity with standard default timelines and investor guidelines (such as Fannie Mae, Freddie Mac, or FHA) is helpful.
• Technical Skills: Comfortable using Microsoft Office (Word, Excel) and familiar with legal case management or default servicing software.
• Communication: Clear, professional verbal and written communication skills for dealing with clients and internal teams.
• Organization: Strong attention to detail and the ability to manage multiple tasks and deadlines at once.
• Work Style: Able to work independently while being a strong team player in a busy office environment.

Bonus For

• Experience managing or reviewing client scorecards and performance metrics.
• A working knowledge of judicial and non-judicial foreclosure processes.
• A background in financial services compliance or audit support.

Benefits

• Competitive salary based on your experience.
• Comprehensive medical, dental, and vision insurance.
• 401(k) plan with company match.
• Generous paid time off (PTO) and paid holidays.
• Opportunities for career growth and professional development.