Legal Assistant- Affidavits

Diaz Anselmo & Assoc. PA; Plantation (FL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation

Benefits package

Career growth

Job summary

Diaz Anselmo & Assoc. PA is seeking a detail-oriented Legal Assistant to join our growing team in Florida.

You will prepare, review, and coordinate affidavits and supporting documents for foreclosure and creditor rights matters, ensuring accuracy and timeliness across multiple deadlines. The role requires 2-4 years of relevant experience, strong MS Office skills, and a commitment to confidentiality and client service.

Qualifications

• 2-4 years of experience as a Legal Assistant, Litigation Assistant, or Paralegal.
• High school diploma or equivalent.
• Strong understanding of legal document preparation and filing procedures.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to producing high-quality work.
• Ability to prioritize tasks and manage multiple deadlines effectively.
• Professional demeanor with a strong focus on confidentiality and client service.

Responsibilities

• Review case files to ensure readiness for affidavit preparation.
• Request judgment figures and related data through client systems and accurately update the firm's case management platform.
• Determine, obtain, and review supporting documentation such as payment histories and loan records based on jurisdictional requirements.
• Redact personally identifiable information (PII) in compliance with privacy laws, client requirements, and firm policies.
• Prepare and draft legal affidavits, including: Affidavits of Indebtedness, Loss Mitigation Affidavits, Statements of Review, Certificates of Business Records.
• Ensure affidavits comply with client directives, court requirements, and jurisdiction-specific rules.
• Utilize quality control checklists and submit documents for peer review prior to execution and filing.
• Monitor workflow queues and maintain accurate case status updates in client and internal systems.
• Upload completed affidavits to client portals and track documents through execution.
• Respond professionally to client inquiries and escalate issues when appropriate.
• Meet or exceed established monthly productivity and accuracy goals.
• Participate in special projects and additional duties as assigned.

Skills

Legal document drafting

Affidavit preparation

Case management

Document review

Quality control

Data entry

Reporting

Time management

Organization and prioritization

Client communication

Compliance and regulatory awareness

Education

High school diploma or equivalent

Associate's or Bachelor's degree

Tools

Microsoft Office Suite

Perfect Practice

ICE

Tempo

ADR

Job description

We are seeking a detail-oriented and highly organized Legal Assistant to join our growing legal team. In this role, you will be responsible for preparing, reviewing, and coordinating various legal affidavits and supporting documents for foreclosure and creditor rights matters. The ideal candidate has experience in legal document preparation, strong attention to detail, and the ability to manage multiple deadlines in a fast-paced environment.

Key Responsibilities

• Review case files to ensure readiness for affidavit preparation.
• Request judgment figures and related data through client systems and accurately update the firm's case management platform.
• Determine, obtain, and review supporting documentation such as payment histories and loan records based on jurisdictional requirements.
• Redact personally identifiable information (PII) in compliance with privacy laws, client requirements, and firm policies.
• Prepare and draft legal affidavits, including:
  • Affidavits of Indebtedness
  • Loss Mitigation Affidavits
  • Statements of Review
  • Certificates of Business Records
• Ensure affidavits comply with client directives, court requirements, and jurisdiction-specific rules.
• Utilize quality control checklists and submit documents for peer review prior to execution and filing.
• Monitor workflow queues and maintain accurate case status updates in client and internal systems.
• Upload completed affidavits to client portals and track documents through execution.
• Respond professionally to client inquiries and **escalate** issues when appropriate.
• Meet or exceed established monthly productivity and accuracy goals.
• Participate in special projects and additional duties as assigned.

Qualifications

Required

• 2-4 years of experience as a Legal Assistant, Litigation Assistant, or Paralegal.
• High school diploma or equivalent.
• Strong understanding of legal document preparation and filing procedures.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to producing high-quality work.
• Ability to prioritize tasks and manage multiple deadlines effectively.
• Professional demeanor with a strong focus on confidentiality and client service.

Preferred

• Associate's or Bachelor's degree.
• Experience in foreclosure, mortgage servicing, creditor rights, collections, or real estate litigation.
• Familiarity with legal case management systems such as:
  • Perfect Practice
  • ICE
  • Tempo
  • ADR

Skills & Competencies

• Legal document drafting
• Affidavit preparation
• Case management
• Document review and quality controlData entry and reporting
• Time management
• Organization and prioritization
• Client communication
• Compliance and regulatory awareness

Physical Requirements

• Ability to remain seated for extended periods while working at a computer.
• Visual ability to review legal documents and electronic records.
• Ability to communicate effectively via phone, video conferencing, and in-person interactions.
• Manual dexterity to operate standard office equipment, including computers, scanners, and copiers.
• Ability to occasionally lift and carry up to 20 pounds of files or office materials.
• Ability to move throughout an office environment as needed.

Why Join Us?

• Collaborative and supportive team environment
• Opportunity to develop expertise in foreclosure and creditor rights law
• Professional growth and advancement opportunities
• Meaningful work supporting legal operations and client success
• Competitive compensation and benefits package

If you thrive in a deadline-driven setting, enjoy working with legal documentation, and are committed to accuracy and compliance, we encourage you to apply to join a team that values accuracy, accountability, and excellence in legal services.