Legal Assistant / Executive Assistant

Bravera Careers; Bismarck (ND); On-site; USD 42,000 - 64,000; Full time

Job summary

Bravera is seeking a Legal Assistant / Executive Assistant to support the Chief HR, Risk and Legal Officers in Bismarck, ND. The role covers a broad range of communications and administrative duties across HR, legal and risk processes to promote Bravera’s culture and values.

The successful candidate will manage agendas, meeting minutes, travel arrangements, expense reports, and communications for multiple committees, while ensuring accurate records and timely follow-up.

Qualifications

• High school diploma or equivalent.
• Associate degree in business or related field or other secondary education preferred.
• Requires above-average computer skills in Microsoft Word, Excel, Access, PowerPoint, Publisher, and Outlook. Must have exceptional telephone etiquette, good organizational skills, and should be thorough, patient, detail oriented and have a desire to provide top-notch customer service to all internal and external customers.

Responsibilities

• Prepare agendas and meeting packets, send out meeting invites, record meeting minutes, and track tasks for committees.
• Coordinate internal litigation management and discovery efforts with IT and other departments as directed by in-house legal counsel.
• Assist consumer collections department with tracking and managing collections matters referred to outside counsel.
• Assist bank lending officers with drafting and sending legal demand and/or collection letters re: default at the direction of in-house legal counsel.
• Coordinate travel and prepare expense reports for senior management as needed.

Skills

MS Word

MS Excel

MS Access

PowerPoint

Outlook

Phone etiquette

Organizational skills

Detail oriented

Customer service

Education

High school diploma or equivalent

Associate degree in business

Tools

Microsoft Office Suite

Job description

Bravera is hiring for a Legal Assistant / Executive Assistant in Bismarck, ND. Bravera is an employee- and director-owned company that is committed to helping our employees forge a new path in their career. We work together to drive continuous improvement which enhances the customers experience and keeps our organization moving forward.

This position will have considerable responsibilities assisting the company’s Chief HR, Risk and Legal Officers. The position will be responsible for communication for various HR, legal and risk processes and procedures, as well as Bravera’s purpose, vision and values, in order to promote our culture. The successful applicant must have strong communication abilities and have a detail-oriented skillset.

Primary Duties and Responsibilities:

Legal Executive Assistant tasks:

• Prepare agendas and meeting packets, send out meeting invites, record meeting minutes, and track tasks on a quarterly/annual basis for:

• Nominating & Organization Continuity Committee

• Coordinate internal litigation management and discovery efforts with IT and other departments as directed by in-house legal counsel
• Assist consumer collections department with tracking and managing collections matters referred to outside counsel
• Assist bank lending officers with drafting and sending legal demand and/or collection letters re: default at the direction of in-house legal counsel
• Coordinate travel and prepare expense reports for senior management as needed

HR Executive Assistant tasks:

• Prepare agendas and meeting packets, send out meeting invites, record meeting minutes, and track tasks on a quarterly/annual basis for Executive Review & Compensation Committee or others designated committees.

• Work with company communications, manage designated sections of the company intranet.
• Assist Culture Committee and HR Team with administrative tasks associated with culture initiatives such as mentoring, supervisor coaching, intern program, culture coach, book club, Bravera 101, all company event, supervisor event, High Five Awards, Culture Ambassador Award, service awards, incentive compensation announcements, etc.
• Compile and report HR budget and expenditures monthly or quarterly, as needed. Assist with quarterly and annual HR reports by gathering and verifying reports for turnover, hiring, HR budget info, etc.
• Schedule recurring meetings of the HR Team, HR one-on-ones, events, etc. Track minutes, as needed.
• Assist HR with disaster recovery and business continuity planning, FDICIA tracking, and various audit reports and requests.

Risk/Compliance Executive Assistant tasks:

• Prepare agendas and meeting packets, send out meeting invites, record meeting minutes, and track tasks on a quarterly/annual basis for:
  • Enterprise Risk Management Committee
  • Audit & Risk Committee
  • Compliance/BSA Committee

• Maintain Policy Inventory and N drive policy folder
• Coordinate travel, CPE training, and prepare expense reports as needed

• Assist communication and tracking of request items for Regulatory Examinations (FDIC, DFI, FRB, FHLB, etc.) and external financial statement audit.

• Assist coordination and communication to surveys on an annual/semi-annual basis for:
  • External Audit Evaluation Survey
  • Committee Self-Assessment Survey

• Gather documentation for CRA reporting (i.e. Small Business/Small Farm, Community Development).
• Coordinate and communicate risk assessments for information gathering and submit data to managers.

BHC Executive Assistant tasks:

• Serve as back up for general corporate governance administration and meeting minute taking
• Assist with scheduling BHC Bismarck meetings and details; prep locations, materials, meals and beverage, set up, travel and venue reservations
• Assist with BHC administrative tasks as needed including projects, meetings, mailings, correspondence, mail distribution, maintain and organize digital files/documents, and prepare documents, correspondence, and reports

Qualifications

• High school diploma or equivalent
• Associate degree in business or related filed or other secondary education preferred.
• Requires above-average computer skills in Microsoft Word, Excel, Access, Power Point, Publisher, and Outlook. Must have exceptional telephone etiquette, good organizational skills, and should be thorough, patient, detail oriented and have a desire to provide top-notch customer service to all internal and external customers.

Location

Bismarck, ND

Benefits

To support this, we provide a competitive and rewarding compensation package which includes a competitive salary, incentive compensation opportunities, retirement plan with company match, health insurance, paid holidays, paid time off (PTO), paid community volunteer time and stock opportunities. As a learning organization, we are committed to investing in the growth and development of our team members, offering training opportunities and tuition reimbursement.

Our Values

• Give and earn trust. We support and empower one another to earn trust through accountable performance.
• Learn, teach and mentor. We are a learning organization that invests in growth and development.
• Collaborate and innovate. We work together to drive continuous improvement to enhance your experience.

#ForgeYourPath with us! Find us on Facebook, Instagram, X, LinkedIn, Youtube, and Tik Tok.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing or action, including an investigation conducted by the employer or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).