Legal Assistant (Court)

DC Government; Washington (District of Columbia); On-site; USD 42,000 - 54,000; Full time

Job summary

The District of Columbia Government's Office of Administrative Hearings seeks a dedicated Legal Assistant to support docket administration and file management. You will accurately enter data into the case management system, manage physical and electronic files, and assist senior staff with scheduling, document preparation, and inquiries from the public.

Work is in a courtroom/office setting with standard hours, and the role requires attention to detail and the ability to handle sensitive

Qualifications

• Specialized experience or equivalent required for entry-level to mid-level administrative work.
• Ability to enter, verify, and maintain docket and case data accurately.

Responsibilities

• Enter and maintain docket data in the case management system.
• Manage hardcopy and electronic case files and supporting documents.
• Coordinate scheduling of hearings and notify parties of dates.
• Answer inquiries regarding case status, filing procedures, and payments.

Skills

Data entry

Customer service

Calendaring

Record management

Education

High school diploma or GED

Tools

Case management software

Job description

This position is located in the Office of Administrative Hearings (OAH). OAH is an independent, impartial, administrative court that provides fair and efficient adjudication services for more than 40 District of Columbia agencies, boards, and commissions and for certain private parties.

The Legal Assistant supports the day-to-day administration of the OAH docket by entering and maintaining accurate data records in OAH's case management system, including docket data; Manages hardcopy and electronic case files. This position assists and supports the Chief Administrative Law Judge, Associate Administrative Law Judges, Executive Director, Clerk of Court, and legal staff in the performance of the duties designed to ensure that OAH provides fair and efficient adjudication services.

Duties and Responsibilities

Provides administrative support for OAH related to all administrative court operations, including efficiently and accurately entering and updating data using computer software; assembling and scanning documents for case files; examining case files to determine sufficiency of documents; providing answers to written, telephonic, electronic, and personal inquiries regarding case status and filing procedures; preparing procedural documents using computer software; notifying appropriate parties concerning the scheduling of court hearings, postponements, cancellations, and rescheduling of court activities; and collecting and maintaining accurate records of payments. Prepares, maintains, delivers, and retrieves case files and documents in accordance with policies and procedures developed by the Chief Administrative Law Judge, Executive Director, and Clerk of Court.

Interacts and communicates with the public orally and in writing when providing customer service related to the adjudication of cases by OAH. Answers a wide range of questions from the public regarding calendaring and filing procedures, case status, fees, and fines and refers legal questions/advice to appropriate OAH staff. Collects, scans, and distributes documents, including correspondence, faxes, and pleadings filed in cases adjudicated by OAH. Makes copies of requested records and assembles documents for use by OAH staff. Updates and maintains OAH's calendaring system.

Qualifications & Education

Specialized Experience: Specialized experience is experience that equipped the applicant with the particular knowledge, skills and abilities to successfully perform the duties of the position in the normal line of progression. The applicant must possess one (1) year of specialized experience equivalent to at least the grade 06 level.

Licensures & Certifications

None

Work Conditions/Environment

Work is generally performed in an office or courtroom setting. The work is sedentary. However, there may be some walking; handling, carrying and occasional lifting and movement of light and heavy objects such as documents, exhibits, records, briefcases, and office furniture or equipment are required.

Tour of Duty

Monday - Friday 8:30 am - 5:00 pm

Promotion Potential

No known promotion potential

Duration of Appointment

Career Service - Regular

Pay Plan, Series, Grade

CS-0986-07

Collective Bargaining Unit

This position is in the collective Bargaining Unit and represented by AFSCME.

This position is part of thePathway to Government Employment Partnership Program.District residents who received a high school diploma from the District of Columbia Public Schools or a District public charter school or receiveda GED or its equivalent from theDistrict of Columbiawill receive priority consideration for this entry-level position.Applicants must provide a high school transcript, GED certificate, high school diploma, or other applicable documentation along with verification of District residencybeforethe District government may extend a final offer of employment.

EEO Statement

The District of Columbia Government does not discriminate or retaliate in employment on the basis of race, color, religion, sex, pregnancy, gender identity and expression, national origin, family responsibilities, political affiliation, sexual orientation, marital status, homeless status, disability, genetic information, age, membership in an employee organization, participation in a legally protected activity, parental status, matriculation, personal appearance, credit information, status as a victim or family member of a victim of domestic violence, sexual offense, or stalking, military service, or other non-merit factor.