Lead Legal Instruments Examiner

OCFO; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Job summary

The Office of the Chief Financial Officer (OCFO) in the District of Columbia is seeking a dedicated examiner to lead lower-level staff in executing assignments related to legal instruments and recording processes. The role involves reviewing Deeds, Trusts, Releases, and more, ensuring completeness before recording, indexing for the public record, and coordinating with RPTA units to resolve inconsistencies.

A permanent appointment awaits a detail-oriented professional.

Qualifications

• Two (2) years of progressive work experience analyzing and recording the full spectrum of legal instruments.
• Experience maintaining a records management system.
• Experience determining fees and taxes to be collected.
• Ability to assist with resolving complex matters.

Responsibilities

• Lead lower-level examiners in executing assignments and distribute workload.
• Examine documents (deeds, trusts, releases, assignments, easements) for required information before recording.
• Index and verify documents to be recorded for the public record.
• Coordinate with other ROD and RPTA units to reconcile inconsistencies.

Skills

Legal instruments analysis

Records management

Fees and taxes calculation

Team leadership

Job description

Job Details

SERVICING PERSONNEL OFFICE/UNIT: Office of Human Resources

POSITION SERIES: DS-963

POSITION GRADE: DS-09

IF "OPEN UNTIL FILLED," FIRST SCREENING DATE: September 23, 2026

TOUR OF DUTY: To Be Determined

AREA OF CONSIDERATION: Unlimited

PROMOTION POTENTIAL: None

NO. OF VACANCIES: One (1) or more

AGENCY: Office of Tax and Revenue

DURATION OF APPOINTMENT: Permanent

COLLECTIVE BARGAINING UNIT: This position is in a collective bargaining unit.

BRIEF DESCRIPTION OF DUTIES: This position is located in the Office of the Chief Financial Officer (OCFO), Office of Tax and Revenue (OTR), Real Property Tax Administration (RPTA), Recorder of Deeds (ROD). The incumbent leads lower-level examiners in executing assignments; and performs support and related work in connection with the examination of legal instruments and supporting documentation to determine whether a requested action complies with certain provisions of various laws. Duties include, but are not limited to: at the direction of the Unit Supervisor or upper management, distributing and balancing the workload among employees in accordance with established workflow; examining all documents, such as but not limited to: Deeds, Trusts, Releases, Assignments, Agreements, Easements, Court Actions and Foreclosures to ensure they have appropriate information needed prior to being recorded and made public record; indexing and verifying documents to be recorded for the public record by extracting pertinent information to index into ROD's automated system; consulting with other ROD and/or RPTA units to reconcile and coordinate inconsistencies, and utilizing land records management systems and other RPTA databases to obtain information related to the examination of legal instruments. Performs other related duties as assigned.

Minimum Qualifications

Two (2) years of progressive work experience analyzing and recording the full spectrum of legal instruments; maintaining a records management system; determining fees and taxes to be collected; and assisting with resolving complex matters.

Specialized Experience

Experience that provides the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for this position.

Additional Information

STATEMENT ON THE USE OF ARTIFICIAL INTELLIGENCE (AI): Integrity is the foundation of a fair and competitive recruitment process. Candidates are expected to complete all application materials, assessments, and interviews without the assistance of artificial intelligence (AI) tools. The use of AI-generated or any unauthorized assistance during any stage of the hiring process is strictly prohibited. Violations of this policy may result in disqualification from consideration for employment.

COVID-19 VACCINATION: The Office of the Chief Financial Officer values the safety of our employees, our residents, and our visitors. In support of these values, OCFO employees are strongly encouraged to be immunized against COVID-19.

COLLECTIVE BARGAINING UNIT: Employment with the OCFO is at will. However, the discipline and/or discharge of bargaining unit employees is governed by the collective bargaining agreement.

EEO STATEMENT: The OCFO is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

RESIDENCY PREFERENCE: An external applicant for a position in the OCFO who is a bona fide resident of the District of Columbia at the time of application, may claim a hiring preference over a non-resident applicant by completing the 'Residency Preference for Employment' form,DC 2000RP, and uploading and attaching it to their employment application. To be granted preference, an applicant must: (1) be qualified for the position; and (2) submit a claim form at the time of application. Except for employees entitled by law to preference, preference will not be granted unless the claim is made at the time of application. This preference is only granted upon initial appointment.

NOTICE OF NON-DISCRIMINATION: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code section 2-1401.01et seq., (Act) the District of Columbia does not discriminate on the basis of actual or perceived: race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, familial status, family responsibilities, matriculation, political affiliation, disability, source of income, or place of residence or business. Sexual harassment is a form of sex discrimination, which is also prohibited by the Act. In addition, harassment based on any of the above, protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.

NOTICE OF BACKGROUND INVESTIGATION AND PENALTIES FOR FALSE STATEMENTS: Employment with the OCFO is subject to the completion and satisfactory result of a background investigation conducted by the OCFO. For most positions, the investigation is conducted after commencement of duty, at which time you will be provided background and release of information forms to complete. For more information, see the Employment Opportunities section at the OCFO website (www.cfo.dc.gov). Certain highly sensitive positions however warrant completion of the OCFO background investigation prior to commencement of duty. You will be informed if this is required. Applicant understands that a false statement on any part of your application, including materials submitted with the application, may be grounds for not hiring you, or for firing you after you begin work (D.C. Official Code, section 1-616.51 et seq. (2001)). The applicant understands that making a false statement on the application or on materials submitted with the application is punishable by criminal penalties pursuant to D.C. Official Code, section 22-2405 et seq. (2001)).

SALARY REDUCTION OF REEMPLOYED ANNUITANTS: An individual selected for employment in the District Government on or after January 1, 1980, who is receiving an annuity under any District government civilian retirement system, shall have his or her pay reduced by the amount of annuity allocable to the period of employment as a reemployed annuitant.

VETERANS PREFERENCE: Applicants claiming veteran’s preference must submit official proof with the application.

WORKING CONDITION: Office Environment