Legal Assistant (Corporate / Trusts & Estates)

LHH; Naples (FL); Presencial; USD 45.000 - 60.000; Jornada completa

Descripción de la vacante

LHH Recruitment Solutions is partnering with a well-established Naples law firm to hire a Legal Administrative Assistant for Corporate and Trusts & Estates practice. The role emphasizes managing calendars, documents, and client communications in a fast-paced environment.

Ideal candidates bring 3+ years of legal support experience, strong MS Office skills, and a professional client-service mindset. This is a long-term opportunity in Naples.

Formación

• Must have strong attention to detail and organizational skills.
• Excellent communication and client-service mindset required.
• Experience supporting corporate, business, or trusts & estates teams is preferred.

Responsabilidades

• Prepare, edit, and proofread legal documents and materials, including wills and trusts.
• Manage complex attorney calendars, meetings, and travel arrangements.
• Open new matters, maintain files, and coordinate records management.
• Assist with client communications and coordinate attorney–client meetings.
• Process incoming/outgoing mail, deliveries, and legal correspondence.
• Support billing functions, including time entry, prebills, transmittal letters, and expense reports.
• Maintain client information within the firm's CRM systems.
• Coordinate document production, scanning, copying, and electronic filing as needed.
• Provide administrative support to attorneys during high-volume periods.

Conocimientos

Attention to detail

Organizational skills

Client-service mindset

Herramientas

Microsoft Office Suite

Descripción del empleo

Legal Administrative Assistant (Corporate / Trusts & Estates)

LHH Recruitment Solutions is partnering with a well-established law firm in Naples that is seeking a Legal Administrative Assistant to support attorneys within its Corporate and Trusts & Estates practice. The ideal candidate will have prior law firm experience, strong organizational skills, and the ability to manage multiple priorities in a fast-paced practice. Experience supporting estate planning, corporate, or business law attorneys is highly preferred.

What You'll Do:

• Prepare, edit, and proofread a variety of legal documents, correspondence, memoranda, and estate planning materials, including wills and trusts
• Manage complex attorney calendars, scheduling, meetings, appointments, and travel arrangements
• Open new matters, maintain electronic and physical files, and coordinate records management
• Assist with client communications and help coordinate attorney-client meetings
• Process incoming and outgoing mail, overnight deliveries, and legal correspondence
• Support billing functions, including time entry, prebills, transmittal letters, and expense reports
• Maintain client information within the firm's database and CRM systems
• Coordinate document production, scanning, copying, and electronic filing as needed
• Provide administrative support to attorneys and assist team members during high-volume periods

Qualifications:

• 3+ years of legal administrative assistant, legal secretary, or paralegal experience
• Experience within Corporate, Business Law, Estate Planning, or Trusts & Estates preferred
• Strong proficiency with Microsoft Office Suite
• Excellent attention to detail and organizational skills
• Professional communication skills and client-service mindset
• Ability to manage multiple deadlines while maintaining accuracy

This is an excellent opportunity for a legal support professional seeking a long-term home with a stable and growing law firm in the Naples market.