Legal Assistant - Corporate

ADP, Inc.; Chicago (IL); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental + Vision

401(k) plan

Transit benefits

Disability coverage

Flexible spending accounts

Job summary

Howard & Howard Attorneys PLLC in Chicago seeks a detail-oriented Legal Assistant with 3+ years’ experience in corporate transactions and franchise law to support attorneys and clients. The role emphasizes professional communication, meticulous document handling, and efficient workflow management.

You will manage complex calendars, prepare confidential documents, assist with closings, and help with billing processes while upholding strict confidentiality and high service standards in a

Qualifications

• Minimum 3 years of experience in corporate transactions and franchise law.
• Experience with closing processes and corporate governance documents.
• Strong MS 365 skills and ability to prepare professional legal documents.

Responsibilities

• Manage complex calendaring for attorneys and clients.
• Serve as primary contact for clients; screen calls and maintain relationships.
• Draft confidential correspondence, reports, and legal documents.
• Create and manage spreadsheets with formulas and pivot tables.
• Handle attorney time entry and billing processes.
• Maintain client files in physical and digital formats (NetDocs).
• Support corporate closings and franchise transactions.
• Maintain confidentiality of firm and client matters.
• Assist with front desk duties as needed.
• Perform other administrative tasks as assigned.

Skills

Calendaring

Client relations

Drafting & formatting

Multi-tasking

Professionalism

Discretion

Education

High school diploma required

Bachelor’s degree preferred in legal studies or business

Tools

Microsoft 365

PowerPoint

Outlook

Word

Document management systems

Job description

Salary Range: $65,000.00 To $80,000.00 Annually

Howard & Howard Attorneys PLLC is seeking a detail-oriented and proactive Legal Assistant with a minimum of three years of experience in corporate transactions and franchise law to join our Chicagooffice. This position supports attorneys in managing a dynamic workflow and delivering exceptional administrative services to our business clients. The ideal candidate will excel in a fast-paced environment, demonstrate a high level of professionalism, and possess strong technical and organizational skills.

JOB RESPONSIBILITIES:

• Manage complex and high-volume calendaring for attorneys and clients
• Serve as a primary point of contact for clients; screen calls and maintain strong client relationships
• Draft and prepare confidential correspondence, reports, and legal documents
• Create and manage spreadsheets using formulas and pivot tables
• Handle attorney time entry and billing processes
• Maintain client files in both physical and digital formats (NetDocs)
• Provide support during corporate closings and franchise transactions
• Uphold confidentiality of all firm and client matters
• Assist with front desk/reception duties on an as-needed basis
• Perform other administrative tasks as assigned

JOB QUALIFICATIONS:

Specialized Legal Experience:

• Minimum 3 years of experience in corporate transactions
• Familiarity with closing processes, entity formation, and corporate governance documentation

Technical Proficiency:

• Advanced Microsoft 365 skills, especially:
• PowerPoint: creating professional presentations
• Outlook & Word: managing calendars, formatting legal documents
• Experience with document management systems

Administrative & Organizational Skills:

• Ability to multi-task and prioritize in a deadline-driven environment.
• Experience with billing and time entry systems

Communication & Client Service:

• Excellent written and verbal communication skills.
• Professional demeanor with strong interpersonal skills for client interaction.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Personal Attributes:

• Detail-oriented, proactive, and accountable.
• Collaborative and adaptable to changing priorities.
• Ethical and respectful in all interactions.

Education:

• High school diploma required, Bachelor’s degree preferred— especially in legal studies, business, or a related field.

Why Join Us? At Howard & Howard, we value excellence, integrity, and collaboration. We foster a supportive and professional work environment where employees are encouraged to grow and make meaningful contributions. We offer competitive compensation and a comprehensive benefits package, including medical, dental, vision, basic life and AD&D, short term disability, a 401(K) plan; flexible spending accounts and transit contributions. Join a team where your work makes a meaningful impact every day.

To learn more about our firm, visit: www.howardandhoward.com
Howard & Howard Attorneys PLLC is an Equal Opportunity Employer!