Legal Assistant

ADP, Inc.; Peoria (IL); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

AD&D

Job summary

Howard & Howard Attorneys PLLC in Peoria, IL seeks a detail-oriented Legal Assistant with 3+ years in corporate transactions and business litigation to support attorneys in a fast-paced firm.

This role handles calendaring, e-filing, client communication, document management, billing, and annual corporate filings while maintaining confidentiality and professional client relationships.

Qualifications

• Minimum 3 years of experience in corporate transactions and litigation law
• Familiarity with closing processes, entity formation, and corporate governance documentation
• Familiarity with Federal and State court processes and procedures
• Advanced Microsoft 365 skills, especially PowerPoint, Outlook, Word
• Experience with document management systems
• Ability to multi-task and prioritize in a deadline-driven environment
• Experience with billing and time entry systems
• Excellent written and verbal communication skills
• Professional demeanor with strong interpersonal skills for client interaction
• Ability to maintain confidentiality and handle sensitive information with discretion
• Detail-oriented, proactive, and accountable.

Responsibilities

• Manage complex and high-volume calendaring for attorneys and clients
• Manage Attorneys' dockets
• E-file with Federal and State courts
• Serve as primary point of contact for clients; screen calls and maintain strong client relationships
• Draft and prepare confidential correspondence, reports, and legal documents
• Create and manage spreadsheets using formulas and pivot tables
• Handle attorney time entry and billing processes
• Maintain client files in both physical and digital formats (NetDocs)
• Prepare and file annual corporate filings
• Uphold confidentiality of all firm and client matters
• Assist with front desk/reception duties on an as-needed basis
• Perform other administrative tasks as assigned

Skills

Corporate transactions

Litigation law

Client relationships

Billing/time entry systems

E-filing

Document management

Microsoft 365

Time management

Education

High school diploma

Bachelor's degree preferred in legal studies/business

Tools

PowerPoint

Outlook

Word

NetDocs

Job description

Salary Range: $50,000.00 To $65,000.00 Annually

Howard & Howard Attorneys PLLC is seeking a detail-oriented and proactive Legal Assistant with a minimum of three years of experience in corporate transactions and business litigation to join our Peoria office. This position supports attorneys in managing a dynamic workflow and delivering exceptional administrative services to our business clients. The ideal candidate will excel in a fast-paced environment, demonstrate a high level of professionalism, and possess strong technical and organizational skills.

JOB RESPONSIBILITIES:

• Manage complex and high-volume calendaring for attorneys and clients
• Manage Attorneys' dockets
• E-file with Federal and State courts
• Serve as a primary point of contact for clients; screen calls and maintain strong client relationships
• Draft and prepare confidential correspondence, reports, and legal documents
• Create and manage spreadsheets using formulas and pivot tables
• Handle attorney time entry and billing processes
• Maintain client files in both physical and digital formats (NetDocs)
• Prepare and file annual corporate filings
• Uphold confidentiality of all firm and client matters
• Assist with front desk/reception duties on an as-needed basis
• Perform other administrative tasks as assigned

JOB QUALIFICATIONS:

Specialized Legal Experience:

• Minimum 3 years of experience in corporate transactions and litigation law
• Familiarity with closing processes, entity formation, and corporate governance documentation
• Familiarity with Federal and State court processes and procedures

Technical Proficiency:

• Advanced Microsoft 365 skills, especially:
• PowerPoint: creating professional presentations
• Outlook & Word: managing calendars, formatting legal documents
• Experience with document management systems

Administrative & Organizational Skills:

• Ability to multi-task and prioritize in a deadline-driven environment.
• Experience with billing and time entry systems

Communication & Client Service:

• Excellent written and verbal communication skills.
• Professional demeanor with strong interpersonal skills for client interaction.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Personal Attributes:

• Detail-oriented, proactive, and accountable.
• Collaborative and adaptable to changing priorities.
• Ethical and respectful in all interactions.

Education:

• High school diploma required, Bachelors' degree preferred - especially in legal studies, business, or a related field.

Why Join Us? At Howard & Howard, we value excellence, integrity, and collaboration. We foster a supportive and professional work environment where employees are encouraged to grow and make meaningful contributions. We offer competitive compensation and a comprehensive benefits package, including medical, dental, vision, basic life and AD&D, short term disability, a 401(K) plan; flexible spending accounts. Join a team where your work makes a meaningful impact every day.

To learn more about our firm, visit: www.howardandhoward.com
Howard & Howard Attorneys is an Equal Opportunity Employer!