Legal Assistant

Howard-; Peoria (IL); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life and AD&D

Short-term disability

401(k) plan

Flexible spending accounts

Job summary

Howard & Howard Attorneys PLLC in Peoria, IL seeks a detail-oriented Legal Assistant with at least three years' experience in corporate transactions and business litigation to support our attorneys and clients in a fast-paced office.

The role covers calendar management, docket maintenance, e-filing, client liaison, drafting confidential documents, and billing tasks, with a strong emphasis on confidentiality and professional client service.

Qualifications

• Minimum 3 years of experience in corporate transactions and litigation law.
• Familiarity with closing processes, entity formation, and corporate governance documentation.
• Familiarity with Federal and State court processes and procedures.
• Advanced Microsoft 365 skills.

Responsibilities

• Manage complex and high-volume calendars for attorneys and clients.
• Maintain Attorneys' dockets.
• E-file with Federal and State courts.
• Serve as a primary point of contact for clients; screen calls and maintain strong client relationships.
• Draft and prepare confidential correspondence, reports, and legal documents.
• Create and manage spreadsheets using formulas and pivot tables.
• Handle attorney time entry and billing processes.
• Maintain client files in both physical and digital formats (NetDocs).
• Prepare and file annual corporate filings.
• Uphold confidentiality of all firm and client matters.
• Assist with front desk/reception duties on an as-needed basis.
• Perform other administrative tasks as assigned.

Skills

Detail-oriented

Proactive

Client service

Communication

Time management

Team collaboration

Education

High school diploma

Bachelor's degree preferred in legal studies or related field

Tools

Microsoft 365

PowerPoint

Outlook

Word

Document management systems

Job description

Salary Range: $50,000.00 To $65,000.00 Annually

Howard & Howard Attorneys PLLC is seeking a detail-oriented and proactive Legal Assistant with a minimum of three years of experience in corporate transactions and business litigation to join our Peoria office. This position supports attorneys in managing a dynamic workflow and delivering exceptional administrative services to our business clients. The ideal candidate will excel in a fast-paced environment, demonstrate a high level of professionalism, and possess strong technical and organizational skills.

JOB RESPONSIBILITIES:

• Manage complex and high-volume calendaring for attorneys and clients
• Manage Attorneys' dockets
• E-file with Federal and State courts
• Serve as a primary point of contact for clients; screen calls and maintain strong client relationships
• Draft and prepare confidential correspondence, reports, and legal documents
• Create and manage spreadsheets using formulas and pivot tables
• Handle attorney time entry and billing processes
• Maintain client files in both physical and digital formats (NetDocs)
• Prepare and file annual corporate filings
• Uphold confidentiality of all firm and client matters
• Assist with front desk/reception duties on an as-needed basis
• Perform other administrative tasks as assigned

JOB QUALIFICATIONS:

Specialized Legal Experience:

• Minimum 3 years of experience in corporate transactions and litigation law
• Familiarity with closing processes, entity formation, and corporate governance documentation
• Familiarity with Federal and State court processes and procedures

Technical Proficiency:

• Advanced Microsoft 365 skills, especially:
• PowerPoint: creating professional presentations
• Outlook & Word: managing calendars, formatting legal documents
• Experience with document management systems

Administrative & Organizational Skills:

• Ability to multi-task and prioritize in a deadline-driven environment.
• Experience with billing and time entry systems

Communication & Client Service:

• Excellent written and verbal communication skills.
• Professional demeanor with strong interpersonal skills for client interaction.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Personal Attributes:

• Detail-oriented, proactive, and accountable.
• Collaborative and adaptable to changing priorities.
• Ethical and respectful in all interactions.

Education:

• High school diploma required, Bachelors' degree preferred - especially in legal studies, business, or a related field.

Why Join Us? At Howard & Howard, we value excellence, integrity, and collaboration. We foster a supportive and professional work environment where employees are encouraged to grow and make meaningful contributions. We offer competitive compensation and a comprehensive benefits package, including medical, dental, vision, basic life and AD&D, short term disability, a 401(K) plan; flexible spending accounts. Join a team where your work makes a meaningful impact every day.

To learn more about our firm, visit: www.howardandhoward.com
Howard & Howard Attorneys is an Equal Opportunity Employer!