Legal Assistant - Complaints

McCalla Raymer Leibert Pierce LLP; Orlando (FL); On-site; USD 45,000 - 55,000; Full time

Job summary

McCalla Raymer Leibert Pierce LLP is seeking an experienced administrative professional to manage the legal process tasks involved in Florida foreclosures. You will coordinate with attorneys and staff, update multiple client systems, and support the team in a fast-paced environment.

The role emphasizes drafting and proofreading legal documents, maintaining case management accuracy, and delivering reliable status updates to clients and lenders. Strong MS Office and research skills are essential.

Qualifications

• Bachelor or Associate degree preferred but not required.
• Preferably at least 3 years of relevant work experience, specifically with complaint preparation or title review.
• Experience with legal document drafting and proofreading is expected.

Responsibilities

• Update the firm and client systems accurately and consistently.
• Provide excellent customer service to clients at all levels.
• Draft and proof legal documents as required.
• Assist attorneys in a high-volume, time-sensitive environment.
• Provide regular client status updates and follow-up on documents and tasks.
• Coordinate with title contacts to complete outstanding tasks like recordings and retrieval of missing documents.
• Perform other duties as needed.

Skills

Verbal comms

Written comms

Customer service

Organizational skills

Multi-tasking

Teamwork

Office software

Education

Bachelor or Associate degree

3 years relevant experience

Tools

MS Office

Case management software

LoanSphere

Clairfire

Tempo

Vendorscape

Job description

JOB SUMMARY:

Job entails managing all administrative tasks associated with the legal process of Florida judicial foreclosures. These tasks generally include drafting complaints, responding to correspondence and updating client systems. The position requires substantial coordination with other legal assistants and attorneys in multi-disciplinary team environment.

DUTIES & RESPONSIBILITIES:

• Consistently and accurately updating the firm’s internal case management system, as well as all clients’ systems.
• Providing exceptional customer service to clients at every level of interaction.
• Drafting and proofreading legal documents as required.
• Providing support to attorneys in a high volume, time sensitive atmosphere.
• Providing regular and timely client status updates, as well as continual follow-up on outstanding documents and or services. Coordination with title contacts to complete outstanding tasks such as recordings and retrieval of missing documents.
• Performing other duties and responsibilities as needed.

SUPERVISORY RESPONSIBILITIES:

This job does not require supervisory responsibilities.

EDUCATION & WORK EXPERIENCE:

• Bachelor Degree or Associates Degree preferred but not required
• Preferably at least 3 years of relevant work experience specifically with complaint preparation or title review.

KNOWLEDGE, SKILLS, & ABILITIES:

• Must have excellent verbal and written communication skills.
• Must be committed to providing exceptional customer service.
• Ability to communicate courteously and effectively with borrower, clients, attorneys, other internal employees, and outside parties.
• Must be able to work with others in a congenial and team-oriented manner.
• Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change.
• Ability to read and write at a high level for proof reading and editing purposes.
• High-level proficiency in MS Office suite.
• Proficiency in internet research activities.
• Familiarity with case and document management software
• Experience with client systems such as LoanSphere, Clairfire, Tempo, Vendorscape, and others is preferred.
• Good understanding of the legal process surrounding foreclosure preferred.
• Experience with review of title reports and identifying chain of title issues preferred.
• Ability to proficiently operate computer, fax machine, scanner, photocopier, typewriter, and telephone is required.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Normal office working conditions, with quiet to moderate noise level within the work environment.

We offer a comprehensive compensation package, which includes a salary commensurate with experience and accomplishments.

All applicants applying for U.S. job openings must be authorized to work in the United States.

• Please note: No employment sponsorship or support will be given for this position. McCalla Raymer Leibert Pierce, LLP will not consider any employment immigration sponsorship or support. This means that McCalla Raymer Leibert Pierce, LLP will not support any CPT, OPT, or STEM OPT plans, nor sponsor in any NIV category (including TN, E-3, H-1B, O-1), or
• Visa sponsorship nor immigration support is not available. Applicants must be legally authorized to work in the United States now and in the future. The company does not provide visa sponsorship or any immigration support (including STEM OPT training plan) for this position

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.