Legal Assistant - Civil Litigation

Hedrick Gardner Kincheloe & Garofalo LLP; Charlotte (NC); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated Legal Assistant to provide vital administrative support to a team of attorneys. This role involves managing calendars, handling correspondence, and ensuring smooth communication within the office. The ideal candidate will have a strong background in civil defense litigation and possess excellent organizational skills. Join a firm that values client satisfaction and offers a supportive work environment. If you're passionate about the legal field and eager to contribute to a dynamic team, this is the perfect opportunity for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Short-term Disability

Long-term Disability

401K

Educational Assistance

Paid Holidays

PTO Accrual

Qualifications

• Required: HS diploma; Preferred: Associate degree or similar course in admin support.
• Knowledge of civil defense litigation and court filing procedures is essential.

Responsibilities

• Provide administrative support for 3 or more attorneys.
• Manage calendars, handle incoming mail, and draft correspondence.

Skills

MS Word

MS Outlook

Adobe Acrobat Pro

Digital Transcription Software

Civil Defense Litigation Knowledge

Excellent Written Communication Skills

Customer Service Skills

Proofreading Skills

Basic Knowledge of Medical Terminology

Case Management Software

Education

High School Diploma

Associate Degree or Certificate in Administrative Support

Job description

Company Description

For more than 65 years, Hedrick Gardner Kincheloe & Garofalo LLP has built a strong tradition of representing business and industry with our comprehensive litigation services. With offices in Charlotte, Raleigh, Wilmington, and Asheville, North Carolina; and Columbia, South Carolina, Hedrick Gardner is one of the largest litigation and dispute management firms in the Carolinas.

We've earned our reputation as a top litigation defense firm through our accomplishments in the courtroom. Our attorneys aggressively defend our clients’ interest inside and outside the courtroom, and tailor the representation to meet each client's needs either through a trial or negotiating an early resolution. Client satisfaction is always a priority.

Job Description

The Legal Assistant will provide administrative support for 3 or more attorneys.

Core Duties and Responsibilities:

This position will support attorneys by providing administrative support such as handling incoming mail, answering and responding to phone calls, managing each attorney’s calendar, transcribing dictation, drafting correspondence and pleadings, scheduling mediations and depositions, requesting necessary information from parties involved in litigated cases and assisting other support staff as needed. The legal assistant communicates and resolves competing priorities when appropriate and any other tasks that may be assigned by supervising attorneys or management.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Activities, duties, and responsibilities may change at any time with or without notice.

Qualifications

• Required – HS diploma
• Preferred– Associate degree, certificate or similar course of study in the area of administrative support, legal secretarial assistance or paralegal studies
• Qualified candidates will exhibit knowledge of and experience in civil defense litigation including knowledge of deadlines, requirements and court filing procedures.
• Prior success in a professional office environment, preferably a law firm or legal department.
• Proficiency in MS Word and MS Outlook
• Proficiency using Adobe Acrobat pro for document production
• Ability to complete tasks assigned in a timely fashion
• Ability to manage/meet deadlines
• Excellent written communication skills
• Excellent customer service skills
• Familiarity with and ability to utilize digital transcription software
• Exceptional proofreading skills
• Knowledge of case management software preferred
• Basic knowledge of medical terminology

Additional Information

Physical Demands:

• Position requires sitting for more than 2/3 of the time
• Position requires ability to focus on a computer monitor for extended periods of time
• Position requires a small amount of bending and reaching to access supplies and equipment
• Position requires enough mobility to move from one area of the office to another at a moderate pace periodically
• Must be able to lift up to 10 pounds on occasion
• Work is performed in an office environment with a modest level of noise

Work Environment:

• Indoor Office Setting
• Well-Lighted/Ventilated Environment
• Air Conditioned/Heated Environment
• 7.5 hour shift, 37.5 hours per week
• Monday to Friday
• 8:30am – 5:00pm
• 1 hour lunch

Benefits:

• Medical
• Dental
• Vision
• Life
• Short-term Disability
• Long-term Disability
• HRA
• FSA
• 401K
• Educational Assistance
• Pet Insurance
• Paid Holidays
• PTO Accrual

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Ability to commute/relocate:

Reliably commute or planning to relocate before starting work.

Hedrick Gardner is committed to the equal employment opportunity of all individuals regardless of their race, color, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by local, state, or federal law.