Legal Assistant - ANM - #4

NEW Solutions; Albuquerque (NM); On-site; USD 48,000 - 52,000; Part time

Job summary

NEW Solutions seeks a Legal Assistant to support the PMB-related administrative and legal-focused tasks in Albuquerque. The position involves processing mail, handling records, data entry, and coordinating travel and hearings under the ESP framework for the Department of the Interior supports.

Qualified applicants have at least 5 years of experience or an AA Degree, proficiency with Windows, Word, Excel, Teams, and Outlook, and strong organizational skills for handling confidential information

Qualifications

• Minimum of 5 year(s) of experience OR AA Degree in No particular degree required.
• Experience sorting, categorizing, and distributing mail, and with filing electronic and paper records; ability to use common software to produce reports, correspondence, spreadsheets, and keeping calendars; familiarity with entering data into databases; superior customer service skills and attention to detail; familiarity with arranging travel via online systems; and acting as timekeeper or other payroll-focused skills.
• Experience required with Windows, MS Word, MS Excel, MS Teams, MS Outlook

Responsibilities

• Receive and transfer telephone calls, answer basic and routine questions and inquiries from interested parties; prepare and send faxes and electronic mail and prepare and review time and attendance records. Process all incoming mail, including correspondence from parties or attorneys, return mail from notices and decisions, and additional document submissions from agencies or other parties. Copy, mail, and scan relevant documents.
• Review incoming probate case material to ensure it is current and complete; maintain case files from initial filing to completion, correctly input data into the docketing system on a timely basis, and search various system records when additional information is required. Maintain complete and orderly files in a manner that expedites retrieval; understand and ensure that record and privacy requirements are followed.
• Use online legal, tracking, or other resources and databases to obtain information. Retrieve and input data into electronic docketing systems; perform administrative duties using electronic databases, systems, and software.
• Review outgoing decisions, notices, and other documents for grammatical and spelling errors.
• Coordinate travel arrangements, prepare travel authorizations, and prepare vouchers in a timely manner.
• Arrange facilities for conferences and hearings, and prepare presentation material or background documentation.
• Responsible for ordering and maintaining adequate supply inventories, tracking property, and ensuring equipment such as copiers, faxes, and shredders are maintained in good working order and in accordance with requirements.

Skills

Mail handling

Recordkeeping

Data entry

Customer service

Travel arrangements

Payroll basics

MS Word

MS Excel

MS Teams

MS Outlook

Education

AA Degree

Tools

Windows OS

MS Word

MS Excel

MS Teams

MS Outlook

Job description

Legal Assistant - ANM - #4

ID: PMBOHA-001-010, Location: Albuquerque, Program: PMB, Wage/Hr: $24.00, Hours/Week: 28, Minimum Age: 55

For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal Agencies across the United States.

NEW Solutions connects experienced workers (ages 55+) with the Office of Policy, Management and Budget (PMB). These experienced professionals provide administrative expertise, facilities management, natural and cultural resource planning, and a broad array of other professional skills that support the Office of Policy, Management and Budget through the Experienced Services Program (ESP).

Positions listed here do not guarantee employment for any definite period. Enrollment in the Experienced Worker Programs administered by NEW Solutions is temporary. The enrollment relationship between NEW Solutions and the Enrollee is an ?at-will? relationship. This means that an Enrollee is free to terminate enrollment at any time during the enrollment period, and NEW Solutions and the Agency have the right to terminate the relationship with the Enrollee.

PLEASE NOTE: An ?Enrollee? is not a federal employee, nor an employee of NEW Solutions. An ?Enrollee? is a participant in a grant program established through a Cooperative Agreement funded by the agency and administered by NEW Solutions.

This opportunity applies to applicants legally eligible to work in the United States.

Qualifications

Minimum of 5 year(s) of experience OR AA Degree in No particular degree required.

• Experience sorting, categorizing, and distributing mail, and with filing electronic and paper records; ability to use common software to produce reports, correspondence, spreadsheets, and keeping calendars; familiarity with entering data into databases; superior customer service skills and attention to detail; familiarity with arranging travel via online systems; and acting as timekeeper or other payroll-focused skills.
• Experience required with Windows, MS Word, MS Excel, MS Teams, MS Outlook

Duties

This position will support the Department of the Interior, Office of the Secretary, DAS-Administrative Services, Office of Hearings and Appeals, Probate Hearings Division. Enrollees will support the OHA?s varied work in response to processing backlogged Indian probate cases by providing administrative, legal-focused assistance.

• Receive and transfer telephone calls, answer basic and routine questions and inquiries from interested parties; prepare and send faxes and electronic mail and prepare and review time and attendance records. Process all incoming mail, including correspondence from parties or attorneys, return mail from notices and decisions, and additional document submissions from agencies or other parties. Copy, mail, and scan relevant documents.20%
• Review incoming probate case material to ensure it is current and complete; maintain case files from initial filing to completion, correctly input data into the docketing system on a timely basis, and search various system records when additional information is required. Maintain complete and orderly files in a manner that expedites retrieval; understand and ensure that record and privacy requirements are followed.30%
• Use online legal, tracking, or other resources and databases to obtain information. Retrieve and input data into electronic docketing systems; perform administrative duties using electronic databases, systems, and software.20%
• Review outgoing decisions, notices, and other documents for grammatical and spelling errors.5%
• Coordinate travel arrangements, prepare travel authorizations, and prepare vouchers in a timely manner.5%
• Arrange facilities for conferences and hearings, and prepare presentation material or background documentation.5%
• Responsible for ordering and maintaining adequate supply inventories, tracking property, and ensuring equipment such as copiers, faxes, and shredders are maintained in good working order and in accordance with requirements.15%

Other

• Overnight travel: Occasional travel to hearings, trainings, and/or meetings may be required.
• Physical requirements: Job is primarily sedentary and performed in an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.