Part-Time Legal Assistant: Probate & Administrative Support

NEW Solutions

Albuquerque (NM)

On-site

USD 48,000 - 52,000

Part time

14 days+

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Job summary

NEW Solutions seeks a Legal Assistant to support the PMB-related administrative and legal-focused tasks in Albuquerque. The position involves processing mail, handling records, data entry, and coordinating travel and hearings under the ESP framework for the Department of the Interior supports.

Qualified applicants have at least 5 years of experience or an AA Degree, proficiency with Windows, Word, Excel, Teams, and Outlook, and strong organizational skills for handling confidential information

Qualifications

Minimum of 5 year(s) of experience OR AA Degree in No particular degree required.
Experience sorting, categorizing, and distributing mail, and with filing electronic and paper records; ability to use common software to produce reports, correspondence, spreadsheets, and keeping calendars; familiarity with entering data into databases; superior customer service skills and attention to detail; familiarity with arranging travel via online systems; and acting as timekeeper or other payroll-focused skills.
Experience required with Windows, MS Word, MS Excel, MS Teams, MS Outlook

Responsibilities

Receive and transfer telephone calls, answer basic and routine questions and inquiries from interested parties; prepare and send faxes and electronic mail and prepare and review time and attendance records. Process all incoming mail, including correspondence from parties or attorneys, return mail from notices and decisions, and additional document submissions from agencies or other parties. Copy, mail, and scan relevant documents.
Review incoming probate case material to ensure it is current and complete; maintain case files from initial filing to completion, correctly input data into the docketing system on a timely basis, and search various system records when additional information is required. Maintain complete and orderly files in a manner that expedites retrieval; understand and ensure that record and privacy requirements are followed.
Use online legal, tracking, or other resources and databases to obtain information. Retrieve and input data into electronic docketing systems; perform administrative duties using electronic databases, systems, and software.
Review outgoing decisions, notices, and other documents for grammatical and spelling errors.
Coordinate travel arrangements, prepare travel authorizations, and prepare vouchers in a timely manner.
Arrange facilities for conferences and hearings, and prepare presentation material or background documentation.
Responsible for ordering and maintaining adequate supply inventories, tracking property, and ensuring equipment such as copiers, faxes, and shredders are maintained in good working order and in accordance with requirements.