Legal Assistant - Affidavits

Mandarich Law Group; Chicago (IL); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Medical, Dental, and vision coverage

401K with company match

Paid Time Off (PTO)

Paid Parental Leave

Company-paid Life Insurance

Short and Long Term Disability

On-site gym

West Loop location

Job summary

Mandarich Law Group, LLP in Chicago is seeking a Legal Admin for our in-office team. This full-time, non-exempt position runs Monday through Friday 8AM–5PM and requires a completed employment applicant and resume.

You will support attorneys with document prep, filing, and confidential file management, handle state affidavit requests, and keep deadlines on track. A bachelor's degree is preferred, with prior law firm experience and solid MS Office skills.

Qualifications

• Bachelor's degree in business administration, Legal Studies, or related field (preferred).
• Prior law firm experience preferred.
• Basic knowledge of civil litigation.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

Responsibilities

• Provide administrative support to attorneys and legal team, including document preparation, filing, and general office tasks.
• Manage and organize legal documents, ensuring compliance with regulations and confidentiality standards.
• Review state affidavit requests and manage follow up actions; daily affidavit requests to prevent backlog; maintain timely follow-ups.

Skills

Time management

Prioritization

Microsoft Office

Adobe Acrobat Pro

Education

Bachelor's degree in business administration or legal studies

Tools

Microsoft Office Suite

JST legal management software

Adobe Acrobat Pro

Job description

Mandarich Law Group, LLP is a leading debt collection law firm with offices located in multiple states. We are currently recruiting a Legal Admin for our Chicago office.

This a full-time, In-office, non-exempt position. Base schedule is Monday thru Friday 8AM to 5PM, in-office.

Interested applicants: We require a completed employment applicant and resume.

What You'll Do:

• Provide administrative support to attorneys and legal team, including document preparation, filing, and general office tasks.
• Manage and organize legal documents, ensuring compliance with regulations and confidentiality standards.
• Work assigned worklist by reviewing each state's affidavit request and follow up actions
• Affidavits are to be requested daily to prevent a backlog, and follow-ups and rejections are to be worked a minimum of twice per week

• Bachelor's degree in business administration, Legal Studies, or a related field (preferred).
• Prior law firm experience-preferred
• Basic knowledge of civil litigation
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and legal management software (i.e. JST preferred) Adobe Acrobat Pro experience is a plus

• Competitive Hourly Salary
• Medical, Dental, and vision coverage; 401K plan with company match
• PTO
• Paid Parental Leave
• Company-paid Life Insurance
• Short and Long Term Disability Insurance
• Opportunities for advancement and professional development
• Convenient West Loop location, close to the CTA, Metra, Divvy, and major freeways
• On-site gym
• Salary $28-$32/Hour DOE